Staff Specialist

3 weeks ago

Baltimore, Maryland, United States Baltimore City Public School System Full time
Job Summary

The Staff Specialist - Related Services will play a crucial role in developing and implementing project plans, promoting policies, procedures, and administrative programs for the Related Services Unit and Office of Special Education. This position requires a strong understanding of electronic data management, tracking, and reporting systems, as well as excellent oral and written communication skills.

Key Responsibilities
  • Assist in designing and implementing a plan for monitoring compliance with established standards at the system, area, and school levels.
  • Manage data and assist in analyzing and reporting compliance data and outcomes.
  • Support related services leadership in leading extended project teams.
  • Work with related services leadership to complete all necessary reporting and audits.
  • Represent the Office of Special Education on inter and intra-component workgroups.
  • Drive the documentation for projects, ensuring the accuracy and quality of regulatory data.
  • Prepare and submit appropriate written reports of missing services documentation to the Director and Coordinators of Related Services.
  • Assist in systems investigations as required.
  • Implement the prevention plan process to include receiving, processing, tracking, and monitoring Prevention Plans to ensure efficient assignment and implementation of IEP services.
  • Monitor, review, synthesize, and analyze data files related to Prevention Plan activities and other documentation/data types, as assigned.
  • Develop and prepare reports and monthly statistics as requested by the Director and/or Coordinator of Related Services.
  • Review related service provider logs and Third Party Billing documentation to ensure compliance; complete monthly data cleansing reports prior to billing submission to ensure compliance.
Requirements
  • Bachelor's Degree in special education, education, statistics, information technology, or a related field.
  • Five years of professional experience preferably in an educational setting or business setting.
  • Knowledge of electronic data management, tracking, and reporting systems.
  • Proficient in the use of technical computer applications and relational databases, including Microsoft Office and the ability to create Excel databases and generate reports/tables/charts.
  • Ability to manage multiple tasks, meet project deliverables, and function effectively in a deadline-driven environment.
  • Excellent oral and written communication skills.
  • Excellent interpersonal skills.
Competencies
  • Customer Focus - Commits to meeting the expectations and requirements of internal and external stakeholders; acts with stakeholders in mind; values the importance of providing high-quality customer service.
  • Interpersonal Skills - Builds constructive and effective relationships; uses diplomacy and tact to diffuse tense situations; can put others at ease and disarm hostility.
  • Managing Relationships - Responds and relates well to people in all positions; is seen as a team player and is cooperative; looks for common ground and solves problems for the good of all.
  • Functional/Technical Skills - Possesses required functional and technical knowledge and skill to accomplish job tasks at a high level; demonstrates active interest and ability to enhance and apply new functional skills.
Benefits

This position is eligible for benefits. To review the available options, please see the information relevant to the union for this position by viewing the following link:

Baltimore City Public Schools does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability, veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations.

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