Administrative Coordinator

3 days ago


Reston, Virginia, United States Mothership Full time

Mothership is seeking a highly organized and detail-oriented Administrative Coordinator to join our in-house HQ team. This hybrid part-time position offers the possibility of full-time conversion and is pivotal in ensuring smooth coordination of executive and HR functions.

Responsibilities:

* Manage and coordinate the CEO's calendar, ensuring all meetings, appointments, and events are scheduled accurately and efficiently.

* Assist the HR team with scheduling candidate interviews, coordinating with talent, and ad-hoc tasks as required.

* Maintain and update the Mothership HQ calendar, ensuring all team events and important dates are clearly communicated and organized.

* Act as a liaison between the CEO, HR team, and other departments, ensuring clear and effective communication.

* Utilize tools such as Calendly, Zoom, Outlook, and other scheduling software to streamline operations and maintain organization.

Requirements:

* Previous experience as an Executive Assistant, Administrative Assistant, or HR Assistant is highly preferred.

* Familiarity with Calendly, Zoom, Outlook, and other scheduling tools is essential.

* Excellent written and verbal communication skills. Must be proficient in the English language.

* Strong organizational skills with the ability to multitask and prioritize effectively.

* Meticulous attention to detail to ensure accuracy in scheduling and administrative tasks.

* Ability to work independently and manage time efficiently, particularly within EST hours.

Learn more about Mothership and our innovative community.



  • Reston, Virginia, United States Commonwealth of Virginia Full time

    About the Role:The Administrative Assistant and Project Coordinator provides senior-level administrative support to the Vice President of Risk, Safety, and Resilience (RSR) and Operational Risk Management (ORM). This role is responsible for coordinating projects, managing calendars, performing research, preparing reports, communications, and...


  • Reston, Virginia, United States Commonwealth of Virginia Full time

    About the Department:The Risk, Safety, and Resilience department provides strategic oversight of the University's risk profile and management efforts, ensuring a safe and healthy environment for the community to learn, work, live, and thrive.About the Position:The Administrative Assistant and Project Coordinator provides senior-level administrative support...


  • Reston, Virginia, United States Jenner & Block Full time

    About Jenner & BlockJenner & Block LLP is a global law firm with a presence in major cities worldwide. Our firm is renowned for its litigation practice, global investigations, regulatory work, and corporate transactions. We serve a diverse range of clients, including Fortune 100 companies, technology firms, and Native American tribes.ResponsibilitiesWe are...


  • Reston, Virginia, United States Jenner & Block Full time

    About Jenner & BlockJenner & Block LLP is a global law firm with a presence in major cities worldwide. Our firm is renowned for its litigation practice, global investigations, regulatory work, and corporate transactions. We serve a diverse range of clients, including Fortune 100 companies, technology firms, and Native American tribes.ResponsibilitiesAs an...


  • Reston, Virginia, United States Agility Partners Full time

    Administrative Assistant OpportunityAgility Partners is seeking a highly skilled Administrative Assistant to join our team in the greater Seattle area. As an Administrative Assistant, you will play a critical role in managing complex calendars, providing comprehensive administrative support, and contributing to the team's success in a dynamic environment.Key...


  • Reston, Virginia, United States Core Projects Energy Full time

    Company OverviewCore Projects Energy is a leading provider of advanced technology low emission products in the USA market, partnering with Globe Power, an Australian-based innovation and manufacturing company.Job SummaryWe are seeking an experienced Administrative Assistant to join our team in the San Antonio, Texas Metropolitan Area. The successful...


  • Reston, Virginia, United States Diversant LLCUsa Full time

    We are seeking a highly organized and detail-oriented Administrative Coordinator to provide exceptional support to our team. In this role, you will be responsible for managing daily business activities, ensuring seamless operations, and maintaining a high level of professionalism.Key Responsibilities:Administrative Support:Manage correspondence, including...


  • Reston, Virginia, United States Addison Group Full time

    Job Title: Administrative CoordinatorLocation: RemoteIndustry: Engineering ServicesPay: $22-$27 per hourHours: 8 AM - 5 PMPosition Type: Temp to HireAbout Our Client:Our client is a prominent firm in the engineering services sector, known for its collaborative and supportive work environment.Job Description:Addison Group is seeking a dedicated Administrative...


  • Reston, Virginia, United States Canadian Solar Inc. Full time

    Job Title: Administration SpecialistJob Summary:Canadian Solar Inc. is seeking a highly organized and detail-oriented Administration Specialist to join our team. As a key member of our Personnel Administration Department, you will be responsible for overseeing daily office operations, handling calls, emails, and visitor support.Key Responsibilities:Manage...


  • Reston, Virginia, United States FILANC Full time

    Job Summary:Filanc is seeking an experienced Administrative Assistant to provide administrative and project support to the Arizona R&M General Manager, Project Managers, Field Superintendents, and Field Employees. The ideal candidate will possess excellent communication and organizational skills, with the ability to work under pressure and maintain...


  • Reston, Virginia, United States Commonwealth of Virginia Full time

    About the Commonwealth of VirginiaThe Commonwealth of Virginia is a leading institution in the field of business education, with a strong commitment to excellence and diversity. Our college is highly ranked for its campus diversity and is recognized for its innovative approach to business education.About the PositionWe are seeking an experienced...


  • Reston, Virginia, United States ROCS Grad Staffing Full time

    About the Role:We are seeking an experienced Administrative Assistant to join our ERT department. As an Administrative Assistant, you will provide administrative support to the Vice President – ERT, including managing contracts, agreements, and technical projects. You will also assist with communications, process invoices, coordinate travel, and support...


  • Reston, Virginia, United States Compass Homeschool Program Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Compass Homeschool Program. The successful candidate will provide exceptional customer service, maintain accurate records, and assist with various administrative tasks to ensure the smooth delivery of our programs.Key...


  • Reston, Virginia, United States Find Great People | FGP Full time

    As an Administrative Coordinator at Find Great People | FGP, you will be the first point of contact for customers, providing exceptional service and maintaining a professional demeanor at all times. Key responsibilities include answering phone calls, routing them appropriately, and utilizing software to create opportunities for sales representatives. You...


  • Reston, Virginia, United States Commonwealth of Virginia Full time

    Department: Risk, Safety, & Resilience Classification: General Administrative Supervisor/Coordinator Job Category: Classified Staff Job Type: Full-Time Work Schedule: Full-time (1.0 FTE, 40 hrs/wk) Location: Fairfax, VA Workplace Type: On Site Required Pay Band: 04 Salary: Salary commensurate with education and experience Background Checks: Criminal...


  • Reston, Virginia, United States Compass Consulting Full time

    Administrative Services CoordinatorAbout the RoleWe are seeking a highly motivated and organized Administrative Services Coordinator to join our Operations, Health and Safety team at Compass Consulting. As a key member of our team, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and...


  • Reston, Virginia, United States ApTask Full time

    Job Summary:We are seeking a highly skilled and organized Administrative Assistant to join our team at ApTask. The successful candidate will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to team members, including scheduling...


  • Reston, Virginia, United States VSI Full time

    Job OverviewVSI, a leading spinal healthcare practice in the Washington D.C. metropolitan area, is seeking an Administrative Assistant/Office Manager to support our team. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to delivering high-quality services.This is a full-time position working...


  • Reston, Virginia, United States Commonwealth of Virginia Full time

    Administrative Operations Coordinator Position at Commonwealth of VirginiaThe Commonwealth of Virginia is seeking an Administrative Operations Coordinator to join their team and enhance the efficiency of their administrative functions.Key Responsibilities:Facility Oversight:Manage daily activities of the office environment, including workspaces and meeting...


  • Reston, Virginia, United States Riverway Business Services Full time

    Job Title: Front Desk ReceptionistAbout the Role:This is an exciting opportunity to join our team at Riverway Business Services as a Front Desk Receptionist. As a key member of our administrative team, you will play a vital role in providing exceptional support to our clients and colleagues.Key Responsibilities:Provide administrative support to our team,...