Travel Logistics Specialist
2 weeks ago
Travel Operations Coordinator
The Travel Operations Coordinator is responsible for overseeing and managing travel arrangements, accommodations, and transportation logistics for various team members and contractors involved in technical operations. This role is essential in ensuring that all travel-related needs are met efficiently and effectively.
Key Responsibilities:
- Coordinate all travel logistics for contractors and vendors, including booking flights, hotels, and local transportation. Act as a liaison between various stakeholders to ensure smooth communication and onboarding of personnel.
- Handle all correspondence with local agents regarding work permits, travel documentation, and necessary clearances for operations, ensuring compliance with local regulations.
- Prepare and manage documentation required for visa applications, including B1/B2 work visas, to facilitate entry into the USA for contractors.
- Support both Corporate and Technical Operations teams by maintaining up-to-date records of migratory statuses and visa requirements in the EBL system.
- Collect and manage sensitive information, such as passports, for traveling technicians, ensuring confidentiality and accuracy in the CPS system.
- Oversee cabin requests for team members, tracking availability and updating information as needed to accommodate changes in travel plans.
- Collaborate with internal departments, including travel, HR, and marine operations, to ensure all travel packages and necessary documentation are prepared and sent onboard as required.
Qualifications:
- Associate's degree or equivalent professional experience.
- A minimum of 2 years of experience in travel coordination or event management.
- Proficiency in MS Outlook, Word, PowerPoint, and Excel.
- Strong understanding of operational processes and familiarity with visa regulations is highly desirable.
- Ability to thrive in a dynamic and fast-paced environment.
- Excellent communication and interpersonal skills.
- Demonstrated organizational skills with the ability to manage multiple tasks simultaneously.
Talento Human Capital Management is committed to fostering an inclusive and diverse workforce, recognizing that a variety of perspectives and experiences enhances our organization.
About Talento:
Talento Human Capital Management specializes in providing comprehensive talent and organizational solutions, enabling businesses to advance beyond traditional human resources management practices. Our reach extends across the Americas, Europe, and Asia.
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