Administrative Operations Coordinator

7 days ago


Skokie, Illinois, United States Proactive Solutions HR Full time
Proactive Solutions HR

We are a forward-thinking law firm in Skokie, IL, dedicated to providing top-notch legal services to our clients while fostering a collaborative and progressive work environment. Our firm values efficiency, adaptability, and proactive support to ensure our team and clients thrive.

**Job Overview:**
We are seeking a highly organized Administrative Operations Coordinator to join our team. This role is crucial in maintaining the smooth operation of our office. You will handle reception duties, support attorneys and our in-house accountant, and take on light office management responsibilities. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment and is excited to be an integral part of a progressive law firm.

**Key Responsibilities:**
  1. Reception Duties:
    • Greet clients, visitors, and vendors with professionalism and a welcoming demeanor.
    • Manage phone calls, emails, correspondence, ensuring timely and accurate responses.
    • Maintain the office calendar, including scheduling appointments and coordinating meetings.
  2. Administrative Support:
    • Assist attorneys with document preparation, proofreading, and case management tasks.
    • Support the accountant with basic bookkeeping tasks and data entry.
    • File and organize physical and electronic records, ensuring compliance with legal standards.
  3. Office Management:
    • Order and manage office supplies and equipment to ensure a well-functioning workspace.
    • Coordinate maintenance and repair services for office equipment and facilities.
    • Oversee vendor relationships and manage related invoices.
  4. Additional Duties:
    • Conduct research for special projects as needed.
    • Contribute to the development and improvement of office processes.
    • Collaborate with team members to ensure a cohesive and efficient work environment.
**Required Skills and Qualifications:**
  • Experience: Minimum of 2 years in an administrative, office management, or legal support role. Experience in a law firm or accounting environment is a plus.
  • Skills:
    • Strong organizational and multitasking abilities.
    • Excellent written and verbal communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
    • Familiarity with legal and accounting software is a bonus.
  • Personal Attributes:
    • Professional, approachable, and client-focused demeanor.
    • Detail-oriented with a commitment to accuracy and efficiency.
    • A team player who is adaptable and eager to learn.
**What We Offer:**
  • $65,000 - $85,000 per year, depending on experience.
  • A collaborative and innovative work culture.
  • Opportunities for professional development and growth.


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