Business Administration Coordinator

5 days ago


Skokie, Illinois, United States Dunn Solutions, a KaarTech Company Full time
About Our Team

We are a dynamic team at Dunn Solutions, a KaarTech Company, dedicated to delivering exceptional digital transformation services.

Job Role

We are seeking a highly motivated Business Administration Coordinator to join our team. The ideal candidate will have 2-3 years of experience in Office Management or Executive Assistant and possess excellent communication and organizational skills.

The successful candidate will be responsible for coordinating office activities, including HR compliance, data entry, filing, records management, and general office projects.

This is a part-time position requiring 20 hours per week and working from our office 2-3 days a week.

Main Responsibilities
  • Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing, and shipping packages, and updating contact database and employee list.
  • Coordinate with our Network and Systems Engineer on all office equipment.
  • Manage organization charts and employee directory for the company.
  • Assist our recruiters/sales professionals with administrative projects as they arise.
  • Work with our Controller to drive daily operations of accounting while receiving, entering, and paying bills through QuickBooks.
  • Ensure all employee records are accurate and up to date.
  • Supervise and coordinate overall administrative and office activities (holiday parties, summer parties, and team building events).
  • Coordinate appointments/meetings and manage staff calendars and schedules.
  • Assist in the onboarding process for new hires.
  • Responsible for general office readiness tasks including inventory/resupply of general office areas.
  • Filing and sorting incoming mail.
  • Act as an official point of contact for administrative needs.

Estimated Salary: $55,000 - $65,000 per year

Qualifications
  • 2-3 years of Office Management or Executive Assistant experience
  • Highly organized with strong attention to detail
  • Excellent written and verbal skills
  • Resourceful and able to execute tasks with minimal supervision
  • Ability to multitask and handle competing priorities
  • Displays good judgment and confidentiality when working with sensitive material
  • Proficient in Microsoft Excel, Word, PowerPoint, and Outlook
  • Associates degree


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