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Retirement and Leave Administration Specialist

2 months ago

Hampton, Virginia, United States Hampton City School District Full time
Position Type:
Business/Human Resources/Retirement and Leave Administration Specialist

Location:
Human Resources

Closing Date:
Open Until Filled
POSITION INFORMATION:

Supervisor:

Executive Director of Human Resources

Employment Period:

12 months

Employment Status:

Full-time

Pay Grade:

H-15

Hiring Range:

$ $31.31

Start Date:

To Be Determined

DUTIES AND RESPONSIBILITIES:

This role encompasses a variety of tasks related to the management and coordination of leave programs within the organization, including family medical leave and disability assistance, while also providing support for retirement planning.
  • Delivers exceptional customer service to all employees and management
  • Manages the family medical leave (FML) process in compliance with relevant laws and policies
  • Guides employees and management on the relationship between FMLA regulations and other benefits
  • Assists employees with inquiries regarding short- and long-term disability
  • Collaborates with the Risk Management Department to coordinate leave and job accommodation requests
  • Ensures confidentiality of employee medical records in line with applicable laws
  • Keeps thorough and precise records of leave and accommodation requests in compliance with federal and state regulations
  • Oversees the reintegration process for employees returning from leave
  • Ensures all documentation is properly archived in electronic personnel files
  • Prepares analytical reviews for employees in the retirement systems, including:
    • Creating retirement profiles
    • Reviewing and submitting retirement applications
    • Providing comprehensive information to employees
    • Advising on retirement options and responsibilities
    • Conducting informational sessions regarding retirement choices
  • Works in tandem with the Payroll Department to ensure accurate communication of employee leave for payroll processing
  • Offers support to fellow Human Resources staff during peak workload periods
  • Maintains a high level of confidentiality
  • Exemplifies non-discriminatory practices in all responsibilities
  • Performs other duties as assigned
JOB REQUIREMENTS:
  • Required: an associate degree in human resources, benefits administration, business, finance or a related field
  • 3-5 years of experience in leave management and/or disability programs preferred
  • Experience in coordinating retirement benefits; familiarity with Virginia Retirement System is a plus
  • Must possess strong communication skills to interact effectively with all levels of staff and external contacts
  • Experience with HR/Payroll systems such as Munis is preferred
  • Knowledge of laws and regulations related to benefits administration and leave policies
APPLICATION REQUIREMENTS:

To be considered for this position, applicants must submit the following:
  • Resume
  • Feedback on reference forms from at least two references
Only complete applications will be reviewed.

Hampton City Schools is committed to maintaining a workplace free from discrimination based on race, color, religion, national origin, sex, gender, age, disability, or any other protected class. Employment decisions are made based on merit and the ability to perform essential job functions, with or without reasonable accommodation.