Proposal Coordinator

4 weeks ago

Baltimore, Maryland, United States Whitman, Requardt & Associates, LLP Full time
Job Description

At Whitman, Requardt & Associates, LLP, we are a leading engineering and construction management firm with a rich history of delivering high-quality projects. We are seeking a highly skilled and motivated Proposal Coordinator to join our Baltimore Transportation Team.

The ideal candidate will have a strong background in proposal development, excellent writing and editing skills, and the ability to work effectively in a fast-paced environment. As a Proposal Coordinator, you will be responsible for managing and developing professional services proposals for federal, state, and local agencies, as well as tailoring project descriptions, personnel resumes, and other materials to support winning proposals.

Key Responsibilities:

  • Manage and develop professional services proposals for federal, state, and local agencies.
  • Tailor project descriptions, personnel resumes, and other materials to support winning proposals.
  • Write and edit proposal and presentation materials for readability, clarity, tone of voice, consistency, grammar, spelling, punctuation, sentence structure, and formatting.
  • Develop effective methods for presenting and organizing proposal information, such as the use of infographics, tables, and images.
  • Coordinate artwork for proposals, shortlist presentations, and brochures.
  • Coordinate with external consultant firms during proposal development.
  • Assist with document management of resumes and project descriptions for expedited refinement and proposal integration.
  • Support the development of presentations.
  • Research and track pursuit opportunities.
  • Foster productive and rewarding working relationships with internal and external clients.
  • Organize and may facilitate proposal strategy meetings.

Requirements:

  • Bachelor's degree, preferably in English, Communications, Marketing, Journalism, or related field.
  • 5+ years of managing proposal development efforts.
  • Strong knowledge of Adobe Creative Suite (InDesign and Photoshop).
  • Experienced in Microsoft Office products (Word, Excel, PowerPoint, SharePoint, MS Teams).
  • Skilled in the use of Proofhq/Workfront, Bluebeam, or other online collaboration tools.
  • A strong and clear professional communication style with excellent written and verbal communication skills.
  • Ability to write and edit clear, user-friendly technical documents and creative copy.
  • Ability to work in a fast-paced, deadline-oriented environment with strict deadlines.
  • Superb multi-tasking and organizational skills.
  • Ability to work well as part of a team and identify and swiftly solve problems.
  • Self-motivation, confidence, high-energy, and creativity.
  • Effective time management skills and good judgment.

Benefits:

  • Flexible work schedule options.
  • Competitive salary.
  • Leave accrual and paid holidays.
  • Healthcare benefits.
  • Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance.
  • Flexible spending accounts for medical and dependent care reimbursement.
  • 401(k) Retirement Plan.
  • Tuition Reimbursement.
  • Employee Assistance Program.
  • Parental and maternity leave benefits.

Whitman, Requardt & Associates, LLP is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws. Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity.

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