Accounts Payable Clerk

3 days ago


Austin, Texas, United States Westlake Dermatology Full time
Accounts Payable Specialist

Westlake Dermatology is seeking a detail-oriented and motivated Accounts Payable Specialist to join our dynamic team. As a key member of our financial team, you will be responsible for ensuring accurate and timely payment of invoices, managing vendor relations, and maintaining accurate financial records.

Key Responsibilities:
  • Payables Management: Review and process incoming invoices, ensuring they match Purchase Order and categorized in QuickBooks Online.
  • Mail Processing: Sort and distribute incoming mail efficiently.
  • Prioritize Payments: Manage invoice priorities according to payment types and terms.
  • Check Processing: Process check requests, printing, obtaining signatures, and distributing checks.
  • Credit Card Billing: Match payments to credit card statements.
  • Vendor Relations: Respond to vendor inquiries, reconcile vendor statements, and resolve discrepancies.
  • Financial Records: Maintain accurate and thorough files stored electronically in line with company policies and accepted accounting practices.
  • Retail Inventory Reconciliation: Review and reconcile Purchase Orders for retail product inventory.
  • Deposit Handling: Perform daily check-scan deposits and reconcile deposits from all locations.
  • Month-End Closing: Assist with month-end closing and other financial projects as needed.
Requirements:
  • Proven experience in an Accounts Payable or related accounting role.
  • Strong attention to detail and organizational skills.
  • Ability to prioritize tasks and manage time efficiently.
  • Proficiency in accounting software and Microsoft Office Suite, especially Outlook and Excel.
  • Excellent communication skills and the ability to resolve discrepancies quickly.
  • Knowledge of accounting principles and 1099 maintenance.
  • Notary Public or willing to obtain certification.
Benefits:
  • Competitive salary
  • Health, dental, and vision insurance
  • Paid time off and holidays
  • Opportunities for career advancement
  • Supportive and collaborative work environment

Westlake Dermatology is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, disability or any other basis prohibited by law.


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