Executive Assistant to Senior Leadership

4 weeks ago


Quincy, Massachusetts, United States Shields Health Full time

About Shields Health

Shields Health is a leading medical provider in New England, delivering high-quality care to patients and medical professionals at over 40 locations. Our team is driven by innovation and collaboration, with a unique philosophy of care that sets us apart.

About the Role

The Executive Assistant provides critical support to the Chief Talent and Chief Information Officers, serving as a conduit between executives, clients, and partners. This role requires strong organizational skills, excellent communication, and the ability to prioritize multiple tasks seamlessly.

Key Responsibilities

  • Schedule and coordinate meetings, ensuring optimum use of time
  • Manage professional calendars, including coordinating conference rooms and creating meeting agendas
  • Provide administrative support, including answering calls, scheduling meetings, and processing invoices and expenses
  • Process all Accounts Payable for the executives, including managing corporate credit cards and tracking charges
  • Perform research, analyze data, and organize information in presentation format
  • Coordinate projects, prioritize tasks, and follow through on issues in a timely manner
  • Manage and maintain various business records and documents in an organized manner

Requirements

  • Bachelor's Degree Required
  • Two or more years' experience in an office setting working for senior-level professionals
  • Proficient in Microsoft Office, Adobe Acrobat, and Social Media web platforms
  • Strong organizational skills, excellent communication, and the ability to prioritize multiple tasks seamlessly
  • Expert-level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability

About You

We are seeking a highly skilled and organized individual to join our team as an Executive Assistant. If you have a passion for delivering exceptional support and are able to work independently, we encourage you to apply.



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