Executive Assistant
3 weeks ago
Habitat Health is a pioneering healthcare organization dedicated to delivering comprehensive care to older adults. Our mission is to redefine aging in place, providing personalized, coordinated clinical and social care through the Program of All-Inclusive Care for the Elderly (PACE) in collaboration with leading healthcare partners.
We are committed to creating a world where older adults can live independently, with dignity and joy. Our team is passionate about making a meaningful difference in the lives of our participants and their caregivers.
We are seeking an exceptional Executive Assistant to support our Chief Executive Officer and additional select members of the executive team. This role requires someone who excels at managing daily administrative tasks, scheduling, communication, and logistics to ensure the executives' time is maximized.
The ideal candidate will have prior experience supporting a C-Suite executive at a high-growth startup, with excellent written and verbal communication skills. They will be comfortable with ambiguity and change, and have a high degree of emotional intelligence. The successful candidate will be able to work onsite at our San Francisco office on a hybrid basis.
Key Responsibilities
- Manage the calendar for the CEO, including scheduling meetings and conference calls with internal teams, investors, and external partners.
- Support 1-2 other select executive team members at a limited scope.
- Answer and respond to phone calls, and communicate messages and information to the appropriate executives.
- Coordinate travel arrangements for the CEO and other select executive team members.
- Juggle multiple projects, deadlines, and departments, ensuring seamless collaboration across teams.
- Organize and prepare for meetings, including agenda planning, gathering documents, attending to logistics, and sharing key messages.
- Identify bottlenecks and implement improvements in daily executive operations.
- Prioritize emails and respond when necessary.
- Maintain various records and documents for the CEO and the company.
- Prepare agendas, take notes, and track action items from key meetings.
- Ensure timely and accurate preparation of materials, presentations, and reports.
- Plan and facilitate company events, including board meetings, strategic planning meetings, company retreats, and clinic site visits.
- Manage our corporate office space, including partnerships with the landlord and vendors, stocking supplies, and ensuring the space meets the needs of our team.
Requirements
- Prior experience supporting a C-Suite executive at a high-growth startup.
- Ability to work onsite at our San Francisco office on a hybrid basis.
- Excellent written and verbal communication skills.
- High degree of emotional intelligence.
- Ability to work in a fast-paced environment and prioritize tasks effectively.
- Proficiency in Microsoft Office Suite and other productivity tools.
What We Offer
- Competitive salary range: $100,000 to $120,000.
- Medical, dental, and vision insurance.
- Short and long-term disability insurance.
- Life insurance.
- Flexible spending accounts.
- 401(k) savings plan.
- Paid time off.
- Company-paid holidays.
About Habitat Health
Habitat Health is an Equal Opportunity employer and is committed to creating a diverse and inclusive workplace. We welcome applications from qualified candidates who share our values and are passionate about making a difference in the lives of older adults.
Please submit your application, including your resume and a cover letter, to careers@habitathealth.com. We look forward to hearing from you
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