Operations Coordinator, Genetics

4 weeks ago

Étreux, Hauts-de-France, United States Brigham & Women's Hospital(BWH) Full time
Job Summary

The Center for Data Sciences (CDS) at Brigham & Women's Hospital (BWH) is seeking an experienced Operations Coordinator to provide administrative support for the BWH CDS, consisting of the Raychaudhuri, Loh, and Korsunsky lab groups.

The ideal candidate will have experience in administration within a research division and be able to multi-task effectively to provide operations / facilities support. Having superb organizational and team building skills, and a commitment to working with a group of highly motivated scientists and administrative professionals is a must. This position requires a high degree of initiative and independent judgment as well as the utmost discretion and professionalism.

Key Responsibilities

• Responsible for the smooth operation of the Raychaudhuri lab, including follow-up on action items and other miscellaneous activities.

• Bring to the PI's attention all matters that require his/her review and/or action. Keep the PI informed about any staff issues in a timely manner.

• Assist as needed with arrangements for seminars and conferences, including travel itineraries, reservations and deposits, employee reimbursements.

• Provide routine administrative support, including typing memos and letters, answering and transferring telephone calls, and taking and distributing messages.

• Initiate Institutional Review Board and Biosafety Registration submissions for protocols involving human subject research and/or Human or non-human source materials and processes annual Continuing Reviews. Monitors study staff to ensure they are compliant with CITI certification training.

• Support required outfitting of labs by assisting researchers as needed with placing orders for equipment, laboratory, and office supplies. Interface with vendors, manage orders, and liaise with Accounts Payable and Purchasing Departments as needed. Process all check requests, invoices, and expense reports in a timely manner.

• Serves as point person with the CDS labs and Research Management Contract Teams, including Innovations and Research Management.

• Facilitate and assist with the search and recruitment process for CDS faculty and onboarding of new hires.

• Serves as a point of support for lab members on any administrative issues. Assists staff with any organizational/policy/procedure questions.

• Responsible for maintenance of the CDS lab websites.

• Perform all other duties and assignments and special projects, as requested.

Qualifications

The ideal candidate will have an Associate's Degree, with a Bachelor's degree in biology, health sciences or related discipline preferred. 2-4 years of related experience is required, with experience with the administrative aspects of a research project and experience with Partners Healthcare Systems and NIH grants helpful.

The candidate should possess high degree of independence, initiative, and problem-solving ability, computer proficiency, careful attention to detail and organizational skill, ability to prioritize among many tasks, to work quickly under pressure, excellent communication and interpersonal skills, collaborates well with others, ability to demonstrate high degree of professionalism and discretion, ability to prioritize tasks and set deadlines, experience with Partners Healthcare System a plus, knowledge of bookkeeping and accounting principles, practices and software, and ability to take initiative and capable of multi-tasking.

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