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Federal Grants Coordinator

2 months ago

Fairfax, Virginia, United States Professional Vets Consulting Group LLC Full time
Job Overview

The Federal Grants Coordinator will possess strong communication and organizational abilities to assist both prospective and existing government clients. **This position is available for remote work.

Key Responsibilities

Primary Duties:

  • Execute specific pre-award tasks under the guidance of the Government Accountability Office/Grants Management Specialists to provide financial assistance support and counsel to Contracting Officers and/or Program Owners. Pre-award tasks encompass, but are not limited to:
  • Facilitating award process activities within STRIPES
  • Collaborating with Program Owners to assess the budget, ensuring alignment with the project narrative
  • Assessing subcontractors and subrecipients, travel costs, equipment acquisitions, indirect cost rates, and fringe benefit agreements, ensuring adherence to 2 CFR 200
  • Conducting Financial Management Assessments
  • Preparing the Determination of Responsibility, which evaluates the recipient's administrative and programmatic capabilities
  • Reviewing organizational audits and identifying High Risk factors for recipients
  • Determining Payment Methods based on financial management assessment outcomes
  • Evaluating potential cost-sharing arrangements
  • Drafting terms and conditions for assistance agreements
  • Monitoring award process milestones to guarantee timely submission of Financial Assistance award packages to the Government Accountability Office.
Additional Duties:
  • Engage in Multi-Functional Teams, conduct meetings, and liaise with Program Owners and Contracting Officers/Grants Management Specialists, as well as ProVets team members.
  • Interact with recipients to provide guidance on award document preparation.
  • Document and notify the Contracting Officer of extensive communication attempts leading to government delays, particularly regarding requirement package receipt.
Qualifications

Education and Experience:

  • A Bachelor's Degree in Business or a related discipline
  • A minimum of five years of experience in federal grant awards preparation or similar roles, involving meticulous data processing and/or data package preparation such as mortgage preparation, banking activities, accounting, construction management, project management, or similar regulatory data processing with personal interaction.

Essential Skills and Experience:

  • Proficient personal computer skills, including expertise in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook, as well as SharePoint.
  • Adept at managing and prioritizing multiple tasks with strict deadlines and coordinating efforts across various offices as needed.
  • Exceptional interpersonal and communication skills (both verbal and written), with a focus on transferring knowledge of the award process to facilitate efficient and timely award package completion.
  • Collaborate effectively with ProVets Team members to ensure consistent information transfer to all recipients.
  • Mentor team members to promote a consistent exchange of information among ProVets Team members.
  • Proficiency in STRIPES.
Work Environment and Expectations
  • Consistent, full-time work is anticipated throughout an eight-hour day in a focused and fast-paced setting.
  • Client interactions across various US time zones may necessitate flexible work hours during the day to meet requirements and complete tasks.
Additional Information
  • Professional Vets Consulting Group LLC is an equal opportunity employer.
  • Compensation is commensurate with experience.