Administrative Services Coordinator

3 weeks ago


Sens, Bourgogne-Franche-Comté, United States Villarreal Enterprise Group LLC Full time
Job Overview:
The Administrative Assistant & Title Clerk will be responsible for managing office operations, handling document preparation, and processing title and DMV-related paperwork. This role involves coordinating with clients, ensuring accurate documentation, and supporting overall office efficiency.

Key Responsibilities:
  • Document Preparation: Assist clients with the preparation and completion of various documents, including title applications, vehicle registrations, and other paperwork required for DMV services.
  • Title Processing: Manage and process vehicle title transfers, registrations, and related transactions. Ensure all documentation complies with state regulations and DMV requirements.
  • Client Coordination: Communicate with clients in both English and Spanish to gather necessary information, provide updates, and address any questions or concerns regarding title and DMV services.
  • Office Management: Handle daily office tasks, including answering phones, managing emails, and organizing office supplies.
  • Filing and Documentation: Maintain accurate records of all documents and transactions. Ensure the confidentiality and security of sensitive information.
  • Scheduling: Coordinate appointments and meetings for title processing and DMV services. Manage calendars and ensure timely follow-ups.
  • Compliance: Stay updated on changes in DMV regulations and procedures. Ensure all documentation and processes adhere to legal and regulatory requirements.
Qualifications:
  • Education: High school diploma or equivalent; additional training or certification in office administration or related fields is a plus.
  • Experience: Previous experience in an administrative role and familiarity with title processing or DMV services is preferred.
  • Skills: Strong organizational skills, attention to detail, and the ability to multitask efficiently. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with title management systems is advantageous.
  • Bilingual Proficiency: Fluent in both English and Spanish, with excellent verbal and written communication skills in both languages.
  • Personal Traits: Reliable, proactive, and capable of working independently as well as part of a team. Ability to handle confidential information with discretion.
Benefits:
  • $45,000 - $60,000 per year
  • Health and dental insurance
  • Paid time off
  • Professional development opportunities
  • Supportive and inclusive work environment
Our salary range starts at $45,000/year and goes up to $60,000/year, depending on experience.

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