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Administrative Support Specialist

2 months ago

Hayward, California, United States Vellichor Inc Full time
Job OverviewCompensation and Benefits:
  • Performance-based bonuses
  • Complimentary uniforms
  • Comprehensive health coverage
  • Paid leave

Position Summary
We are seeking a dedicated Administrative Support Specialist to facilitate the organization and management of daily operational tasks within Vellichor Inc. The successful candidate will be a diligent professional capable of handling a range of office support responsibilities while maintaining composure under pressure. This individual should exhibit a strong attention to detail and discretion, along with a willingness to adopt innovative methods for enhanced productivity.

Key Responsibilities
  • Streamline office operations and assist team members to improve efficiency
  • Timely sorting and distribution of communications
  • Familiarity with cabinet organization and layout design
  • Ability to create estimates using NetSuite
  • Maintain and update records, ensuring accuracy and reliability
  • Organize and schedule meetings and appointments
  • Monitor inventory levels and address shortages
  • Troubleshoot office-related issues and respond to inquiries
  • Collaborate with other departments to uphold established policies
  • Foster strong relationships with suppliers, clients, and colleagues
  • Perform receptionist duties as required
Required Skills
  • Demonstrated experience in an administrative support role
  • Proficient in back-office systems (ERP software), Google Suite, and NetSuite
  • Working knowledge of office machinery
  • Comprehensive understanding of office management practices
  • Exceptional organizational and time management capabilities
  • Strong analytical skills and problem-solving aptitude
  • Excellent written and verbal communication skills
  • Meticulous attention to detail with the ability to handle multiple tasks
  • Self-motivated with effective time management skills
Employment Type:
  • Full-time
Compensation:
  • $20 - $25 per hour
Work Schedule:
  • 8-hour shifts
Preferred Education:
  • Associate degree
Work Environment:
  • On-site