Administrative Coordinator

4 days ago


New York, New York, United States Mandelbaum Barrett PC Full time
Job Title: Administrative Coordinator

About the Role:
Mandelbaum Barrett PC is seeking an experienced Administrative Coordinator to support our legal team in NYC. This role requires a versatile and organized individual who can manage multiple tasks, prioritize workflow efficiently, and maintain professionalism in all interactions.

Key Responsibilities:
* Manage legal documents, including case files, pleadings, contracts, and correspondence, ensuring timely and accurate filing in NY, NJ, and Federal Courts.
* Assist in preparing legal documents, such as briefs, motions, and discovery requests, and coordinate filings in both state and federal courts.
* Communicate with clients, opposing counsel, and other parties as directed, maintaining professionalism in all interactions.
* Schedule and manage appointments, meetings, hearings, and court dates, ensuring attorneys are reminded of upcoming deadlines and appearances.
* Provide general administrative support, including drafting correspondence, answering phones, and managing emails.
* Oversee office operations, including coordinating office supplies and equipment, and collaborate with headquarters to facilitate necessary orders.

Requirements:
* Minimum of 3 years of relevant experience in a legal environment.
* Bachelor's degree in legal studies or a related field.
* Proficiency in MS Word and Outlook, with the ability to quickly learn other applications.
* Experience with Best Authority software for creating tables of authorities.
* Experience with e-filing in State (NJ/NY) and Federal courts.
* Familiarity with NetDocuments or similar document management systems.
* Strong organizational and multitasking abilities.
* Proven ability to prioritize tasks and manage workflow efficiently.
* Professional communication skills.

Estimated Salary: $65,000 - $85,000 per year.


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