Administrative Support Specialist

2 weeks ago

Palo Alto, California, United States Tekberry Full time
Job Overview

Position: Administrative Associate 1
Compensation: $32/hr
Employment Type: Contract (3-4 months)
Work Schedule: Monday to Friday, Daytime
Location: Palo Alto, CA

Job Reference: JPC- 10372/1343994

Tekberry is seeking a dedicated and skilled professional to join our team in collaboration with a prestigious university and research institution. As a W2 employee, you will enjoy access to comprehensive health benefits, including medical, dental, and vision coverage, effective from the first of the month following your start date.

Role Responsibilities:

The School of Medicine is in search of an Administrative Associate to provide essential support to the department, focusing on scheduling, event coordination, travel arrangements, and reimbursement processes.

  • Manage and execute tasks related to scheduling, organizing, and operational activities.
  • Coordinate and maintain calendars with minimal guidance, resolving scheduling conflicts and arranging travel in accordance with institutional policies.
  • Oversee complex business travel arrangements, ensuring compliance with university and sponsor regulations.
  • Handle financial transactions, including travel reimbursements, while maintaining an efficient system for financial documentation and reporting.

Qualifications:

  • A minimum of 3 years of office experience; prior experience in a university setting is preferred.
  • Strong computer proficiency with demonstrated experience in office software and email platforms.
  • Exceptional verbal, written, and interpersonal communication skills.
  • Outstanding attention to detail and organizational capabilities.
  • Ability to manage multiple tasks effectively, prioritizing responsibilities with precision.

At Tekberry, we value referrals and offer a $100 incentive for successful recommendations.

As an equal opportunity employer, Tekberry, Inc. ensures that all qualified applicants receive consideration for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under applicable laws.

Tekberry, Inc. is proud to be a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume, you consent to receive communications from our organization via text message. All messages are sent by real individuals, and we look forward to discussing this opportunity with you.

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