Supervisor, Accounts Payable Operations

5 days ago

Parsippany, New Jersey, United States Pacira BioSciences, Inc. Full time
About Pacira BioSciences, Inc.

Pacira BioSciences, Inc. is a leading provider of non-opioid pain management and regenerative health solutions dedicated to improving outcomes for healthcare practitioners and their patients. Our in-depth knowledge of non-opioid pain management, coupled with our passion for advancing patient care, drives our commitment to providing solutions that address unmet medical needs and improve clinical results.

Why Work with Us?

Rarely do you have an opportunity to do work that really matters. What drives us is our mission. What makes us successful are our people. At Pacira, you are part of an inclusive culture that fosters collaboration, growth, and innovative thinking - a place where you can make an impact and help change the standard of care in non-opioid pain management.

Job Summary:

This position is responsible for leading the full cycle of accounts payable activities, Travel and Expense (T&E) and 1099 processes and project management. The successful candidate will be responsible for performing activities related to the accurate processing of authorized invoices; recording, updating and reconciling related financial information; and providing instructions and/or accounting support to other personnel in accordance with established procedures.

Key Responsibilities:
  • Direct activities of the Accounts Payable (AP) area to ensure efficient operations
  • Oversee processing, review and sign off of invoices over a dollar threshold
  • Ensure timely payment of vendor invoices and review all payment runs
  • Liaison with business to ensure timeliness of approvals and accurate coding
  • Handle invoice discrepancies- coding, banking info, PO issues, Ariba issues with customer focus
  • Maintain accurate records and controls for compliance
  • Issue reports to business areas and review AP statistics such as volume and activity
  • Identify and implement process improvements e.g., vendor consolidation, supplier enablement, ACH processing
  • Handle escheatment and aging reports
  • Provide necessary invoices and support documentation for AP process during audit
  • Coordinate year-end communications
  • Oversee the issuance and reporting of 1099 forms
  • Perform internal audit of travel and expense (T&E) reports and report non-compliant items
  • Prepare monthly upload of P-Card file and Concur J/E into ESI general ledger
  • Review vendor additions/changes for accuracy and completeness
  • Provide leadership and expertise and become the subject matter expert for AP dept and P2P process
  • Maintain accurate financial information, files, records and control reports
  • Collaborate with business areas in the company to identify needs and lead process improvements
  • Participate in projects, such as enhancements to Ariba, Concur and P-card platforms
  • Provide backup support for AP staff
  • Research and review all applicable invoices and ensure they adhere to contract payment terms
  • Plan, establish, and document policies and procedures to support accounts payable accounting and operating functions
  • Identify process efficiencies and implement while ensuring processes and procedures are up to date and adhere to proper GAAP and SOX compliance
  • Develop, track and report key performance indicators to Management
  • Other ad hoc analysis / projects as deemed appropriate.
Supervisory Responsibilities:

Oversee accounts payable personnel and activities.

Interaction:

Work closely with all areas of the company including purchasing, accounting/finance team, customers, vendors and consultants.

Education and Experience:

4+ years of relevant AP supervisory experience preferred

College Degree preferred

Accounting certificates preferred

Previous work in a manufacturing environment required

Excellent Microsoft Office skills, including intermediate to advanced Excel skills

Experience with Ariba and Concur platforms preferred

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Solid knowledge of and experience in accounting principles and preparing and implementing AP policies, systems and procedures

Strong analytical, negotiation, team management and team building skills

Excellent attention to detail

Organized planner and decision maker

General knowledge of GAAP/SOX and an understanding of internal accounting controls

Demonstrate high level of accuracy and effective oral and written communication skills

Experience working in a fast paced environment with multi-project and multi-product manufacturing industry

Ability to reliably handle confidential information

Physical Demands:

The physical demands described here are representative of those that must be met by an individual assigned to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, move between spaces, reach with hands and arms, and stoop.

Close vision and the need to focus on computer screen, use of hands, fingers and wrist to type on keyboard and manipulate mouse.

Will need to lift and move boxes of paper and binders weighing up to 20 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The work setting is consistent of a typical pharmaceutical office environment with offices and cubicles.

Benefits:

Medical, Prescription, Dental, Vision Coverage

Flexible Spending Account & Health Savings Account with Company match

Employee Assistance Program

Mental Health Resources

Disability Coverage

Life insurance

Critical Illness and Accident Insurance

Legal and Identity Theft Protection

Pet Insurance

Fertility and Maternity Assistance

401(k) with company match

Flexible Time Off (FTO) and 11 paid holidays

Paid Parental Leave

EEO Statement:

Pacira is proud to be an Equal Opportunity Employer and does not discriminate against applicants because of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), veteran status, disability or genetic information, or any other characteristic protected under applicable federal, state, or local law.

At Pacira we are committed to intentionally cultivating a culture of inclusion where all feel welcomed and valued for their background, perspectives, and experiences. We hold one another accountable to promote trust and transparency in support of our communities and collective purpose.

Agency Disclaimer:

Pacira Biosciences, Inc. (Hereafter, Pacira) does not accept unsolicited resumes from recruiters or employment agencies in response to the Pacira Careers page or a Pacira social media post. Pacira will not consider or agree to payment of any referral compensation or recruiter fee relating to unsolicited resumes. Pacira explicitly reserves the right to hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Pacira.

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