Administrative Bookkeeper

{"h1": "Administrative Bookkeeper Job Description", "p": "Insight Global is seeking an experienced Administrative Bookkeeper to support the financial and administrative functions of a construction company in Parsippany, New Jersey. The ideal candidate will have a strong background in accounts payable, accounts receivable, payroll, and AIA billing, with a high level of accuracy and organizational skills.

Key Responsibilities:

* Process vendor invoices, verify accuracy of charges, and ensure timely payments. Maintain accurate records of all transactions.
* Prepare and send invoices to clients, track incoming payments, and follow up on outstanding balances.
* Process payroll for all employees, ensuring accurate calculations of hours, wages, taxes, and deductions. Handle payroll tax reporting and filings as needed.
* Prepare and submit AIA G702/G703 billing documents for construction projects, ensuring accuracy and compliance with contract terms.
* Maintain the general ledger and ensure all financial transactions are recorded accurately. Assist in month-end closing and reconciliation of accounts.
* Assist in tracking and allocating costs to specific construction projects, ensuring accurate financial reporting on job performance.
* Perform regular reconciliations of bank accounts to ensure accuracy of cash balances.
* Generate financial statements, reports, and summaries as needed for management review.
* Ensure compliance with state and federal tax regulations, including filing necessary reports and handling sales tax.
* Assist with general office administrative duties, including answering phones, filing, and maintaining records.

Qualifications:

* 5+ years of experience as a bookkeeper or in a similar role, preferably within the construction industry
* Strong knowledge of accounts payable, accounts receivable, payroll processing, and AIA billing
* Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office (especially Excel)
* Knowledge of construction project accounting, job costing, and financial reporting
* Ability to work independently and manage multiple priorities

Compensation:

* $18/hr to $25/hr.
* Exact compensation may vary based on several factors, including skills, experience, and education.

Benefits:

* Medical, dental, and vision insurance
* HSA, FSA, and DCFSA account options
* 401k retirement account access with employer matching
* Paid sick leave and/or other paid time off as provided by applicable law
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