Project Administration Associate
2 weeks ago
Elevate your career with Powerhouse
We are seeking a Project Coordinator to become a vital part of our dynamic team.
Join an industry frontrunner with a track record of consistent growth, explore diverse business avenues, and benefit from a tailored development plan designed to help you reach your professional aspirations.
Benefits of Joining Us:
- Comprehensive medical, dental, and vision coverage, along with Short-Term and Long-Term Disability options, Life Insurance, and additional voluntary plans.
- 401(k) Retirement Plan with employer matching contributions.
- Generous Paid Time Off, 11 Company Holidays, and Paid Parental Leave.
- Wellness initiatives and access to an onsite fitness center.
- Continuous professional development and opportunities for ongoing education.
Your Responsibilities:
As a Project Coordinator, you will undertake a variety of tasks that ensure our projects remain on schedule and our team operates cohesively.
- Project Setup & Documentation: Create and manage project entries and filing systems in accordance with the Project Execution Manual. Prepare and maintain the "Project Book" to organize critical project documents.
- Collaboration: Collaborate closely with the Project Manager (PM) and Assistant Project Manager (APM) to coordinate project entry documents and facilitate seamless project execution.
- File Management: Establish and maintain project files on the shared drive, ensuring accessibility for company-wide use.
- Meeting Support: Assist in scheduling project meetings, documenting minutes, and ensuring follow-up on action items.
- Subcontractor Coordination: Aid in defining the scope of subcontracted work, verifying vendor credentials, and ensuring all necessary Certificates of Insurance are current and complete.
- Logistics Support: Assist the APM with the shipment of materials to job sites and manage the uploading of site completion images.
- Data Management: Verify and input data into tracking spreadsheets to ensure compliance with the Scope of Work.
- Contract & Documentation Support: Help resolve contract-related inquiries by coordinating with the APM and facilitate the transmission of documents to ensure all parties have the latest revisions and updates.
- Procurement: Prepare purchase orders for essential construction supplies and consumables as directed by the PM or APM.
- Communication: Serve as the primary contact in the office for the Project Team, providing documents, contact information, and general project-related details. Support positive and effective communication throughout the project lifecycle.
- Additional Duties: Perform other related tasks as assigned to support the successful completion of projects.
Qualifications:
- A minimum of 2 years of experience with large customer interactions is preferred.
- Experience in a construction environment is advantageous.
- A Bachelor's Degree, Associate Degree, or two years of relevant industry experience is preferred.
- Must successfully pass an MVR, background check, and drug screening.
Powerhouse is an Equal Opportunity Employer/Disability/Veterans
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