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Administrative Support Specialist

2 months ago

New York, New York, United States Howard Hughes Medical Institute Full time

The Howard Hughes Medical Institute (HHMI) is a prestigious organization committed to promoting scientific advancement through various initiatives, including biomedical research, education, and media production. Our dedicated team of over 300 professionals spans multiple disciplines, facilitating innovative research in HHMI laboratories across the nation.

We are currently looking for skilled Administrative Coordinators for prospective positions within our laboratories. The ideal candidates will demonstrate excellence in delivering exceptional administrative assistance and fostering a supportive laboratory atmosphere for our Investigators. If you possess a keen attention to detail, a customer-oriented approach, and a proactive attitude, we encourage you to consider this opportunity.

Key Responsibilities:

  • Assist the HHMI Investigator with a variety of administrative functions
  • Coordinate intricate schedules, meetings, and travel logistics
  • Facilitate laboratory meetings, seminars, and team events
  • Support with correspondence, presentations, and document preparation
  • Manage visa and academic appointment matters
  • Procure supplies, aid in onboarding processes, and oversee reimbursements
  • Maintain the lab's online presence and act as a liaison between the Investigator and administrative departments

Essential Qualifications:

  • Bachelor's degree or equivalent professional experience
  • A minimum of 5 years in an executive support role
  • Experience in travel coordination is advantageous
  • Proficient in prioritizing tasks in a dynamic environment
  • Strong communication skills and digital proficiency
  • A customer service orientation and commitment to our mission

Physical Requirements:

Ability to remain seated or standing for prolonged periods, utilize a computer, communicate effectively, and handle objects as necessary. Accommodations are available for individuals with disabilities.

At HHMI, we offer competitive compensation, comprehensive health benefits, retirement plans, paid time off, and recognition programs. Discover more about our total rewards package on our website.