Executive Office Manager
3 weeks ago
Job Summary:
We are seeking an experienced Executive Assistant to join our senior leadership team at Secured Investment Corp. As a key member of our team, you will provide critical support to our top leadership, ensuring smooth day-to-day operations and contributing to the success of our organization.
Responsibilities:
- Administrative Support: Manage administrative tasks, coordinate projects, and provide high-quality support to our senior leadership.
- Communication: Screen, respond to, and prioritize emails and other communications; draft responses when necessary.
- Travel & Event Planning: Arrange comprehensive travel itineraries, coordinating flights, accommodations, and transportation.
- Meeting Coordination: Prepare agendas, compile reports, and take detailed meeting minutes; follow up on action items.
- Confidential Support: Handle sensitive and confidential information with discretion and professionalism.
- Stakeholder Relations: Liaise with internal and external stakeholders on behalf of the Ministry, fostering positive relationships.
- Office Operations: Oversee office management tasks, such as organizing files, ordering supplies, and arranging team events.
Requirements:
- Education: Bachelor's degree in business, communications, or a related field preferred.
- Experience: 3+ years of experience as an Executive Assistant or in a similar role, preferably supporting a senior executive.
- Skills:
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and multitasking skills.
- Exceptional written and verbal communication abilities.
- Problem-solving skills and the ability to make decisions under pressure.
- Excellent interpersonal skills and a professional demeanor.
- Familiarity with project management tools (e.g., Asana, Trello), SharePoint, Canva, Illustrator is advantageous.
Estimated Salary: $65,000 - $85,000 per annum, depending on qualifications and experience.
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