Current jobs related to Administrative Coordinator - Virginia Beach, Virginia - Virginia Jobs

  • Administrative Coordinator

    3 weeks ago

    Virginia Beach, Virginia, United States Operation Blessing Full time

    Job Title: Administrative CoordinatorOperation Blessing (OB) is seeking an experienced Administrative Coordinator to provide comprehensive administrative support to the Senior Director of International Operations and International Team at Headquarters.Key Responsibilities:Provide administrative support to the Senior Director and International TeamAct as...

  • Administrative Coordinator

    2 weeks ago

    Virginia Beach, Virginia, United States Commonwealth Staffing Full time

    Job Title: Administrative Assistant Job Summary: Commonwealth Staffing is seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our executives. As a key member of our team, you will be responsible for scheduling, meeting coordination, and travel arrangements for our executives. You will also provide...

  • Administrative Coordinator

    2 weeks ago

    Virginia Beach, Virginia, United States Operation Blessing Full time

    Job Title: Administrative CoordinatorOperation Blessing (OB) is a non-profit humanitarian organization seeking an experienced Administrative Coordinator to provide comprehensive administrative support to the Senior Director of International Operations and International Team at Headquarters.Key Responsibilities:Provide administrative support to the Senior...

  • Administrative Coordinator

    3 weeks ago

    Virginia Beach, Virginia, United States Commonwealth Staffing Full time

    Executive Assistant OpportunityCommonwealth Staffing is seeking a highly skilled and organized Executive Assistant to provide administrative support to the company President and other executives. This is an in-office position with a great company culture, growth opportunities, and a nice work-life balance.Key Responsibilities:Schedule management, meeting...

  • Administrative Coordinator

    1 week ago

    Virginia Beach, Virginia, United States State of Montana Full time

    About the DepartmentThe Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure.The Montana Heritage Commission preserves and manages historic resources in Virginia...

  • Administrative Coordinator

    1 month ago

    Virginia Beach, Virginia, United States The Miller Group Full time

    Job Summary:This role provides administrative support to the accounting and administrative departments, ensuring seamless day-to-day operations. The successful candidate will be responsible for servicing internal and external stakeholders, meeting business objectives, and completing a range of clerical tasks while adhering to company policies and...

  • Administrative Coordinator

    2 weeks ago

    Virginia Beach, Virginia, United States Navy Exchange Service Command Full time

    Job SummaryAs an Administrative Coordinator with the Navy Exchange Service Command, you will play a critical role in supporting the organization's activities by performing a variety of technical administrative duties. Your extensive knowledge of the organization and its functions will enable you to conduct projects in support of programs and initiatives,...

  • Administrative Coordinator

    2 months ago

    Virginia Beach, Virginia, United States The Miller Group Full time

    Job Summary:This full-time Administrative Assistant is a customer service-oriented role that provides general administrative support to the accounting and administrative departments. Reporting to the Director of Administration, you will assist in servicing all internal and external stakeholders while successfully meeting business objectives.Key...

  • Administrative Coordinator for Military Ministry

    3 weeks ago

    Virginia Beach, Virginia, United States VetJobs Full time

    Job Title: Administrative Assistant for Military MinistryAt VetJobs, we are seeking a highly skilled Administrative Assistant to provide office support for our Military Ministry initiatives. As a key member of our team, you will be responsible for providing administrative assistance to our ministry leaders and staff.Job Summary:The successful candidate will...

  • Administrative Coordinator

    1 month ago

    Virginia Beach, Virginia, United States DBS Staffing Services, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DBS Staffing Services, Inc. As a key member of our support staff, you will be responsible for providing exceptional administrative and customer service support to our clients and internal teams.Key ResponsibilitiesPerform data entry tasks with a high...

  • Administrative Coordinator

    2 weeks ago

    Virginia Beach, Virginia, United States Navy Exchange Service Command Full time

    Job SummaryAs an Administrative Assistant with the Navy Exchange Service Command, you will play a critical role in supporting the organization's activities and functions. This position requires a high level of technical administrative expertise, including extensive knowledge of the organization's structure and operations.Duties and Responsibilities:Provide...

  • Administrative Coordinator

    4 weeks ago

    Virginia Beach, Virginia, United States Equity LifeStyle Properties Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Equity LifeStyle Properties. As an Administrative Assistant, you will play a vital role in maintaining the smooth operation of our property and providing exceptional service to our guests and residents.Key...

  • Administrative Coordinator

    2 weeks ago

    Virginia Beach, Virginia, United States Operation Blessing Full time

    Job Title: Administrative Coordinator - International Relief SpecialistOperation Blessing (OB) is seeking an experienced Administrative Coordinator to provide comprehensive administrative support to the Senior Director of International Operations and International Team at Headquarters. The ideal candidate will have a strong working knowledge of non-profit...

  • Administrative Coordinator

    3 weeks ago

    Virginia Beach, Virginia, United States City of Virginia Beach Virginia Full time

    Job SummaryThe City of Virginia Beach Department of Human Services is seeking a dedicated and ambitious candidate to join our team as an Administrative Assistant. This role requires experience working in an environment that provides services to adults with substance use and mental health disorders.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Coordinator

    3 weeks ago

    Virginia Beach, Virginia, United States Suncrest Home Health & Hospice Full time

    Why Choose Suncrest Home Health & HospiceWe are committed to providing exceptional care and service to our patients and their families. Our goal is to change the expectation of hospice care in your area by allocating resources to increase staff-to-patient ratios, resulting in more clinical visits and lower clinician caseloads.BenefitsActual Work/Life...

  • Administrative Coordinator

    4 weeks ago

    Virginia Beach, Virginia, United States City of Virginia Beach Virginia Full time

    Compliance Coordinator OpportunityThe City of Virginia Beach Department of Human Services is seeking a skilled Compliance Coordinator to facilitate compliance with external and departmental standards.Key Responsibilities:Ensure compliance with external and departmental standardsFacilitate compliance through effective coordination and communicationDevelop and...

  • Retail Administrative Coordinator

    1 week ago

    Virginia Beach, Virginia, United States Marshalls Full time

    Job Summary: We are seeking a highly organized and detail-oriented Retail Administrative Coordinator to support our store operations. The successful candidate will be responsible for ensuring an excellent customer experience, maintaining a clean and organized store, and providing outstanding customer service.Key Responsibilities:Creates a positive internal...

  • Administrative Specialist IV

    1 week ago

    Virginia Beach, Virginia, United States Cape Fox Shared Services Full time

    Job DescriptionJob Title: Administrative Specialist IVJob Summary: We are seeking a highly skilled Administrative Specialist IV to support the High Threat Programs (HTP) Directorate in the Bureau of Diplomatic Security (DS). The successful candidate will provide administrative support to the Deputy Assistant Secretary and coordinate with HTP Regional...

  • Administrative Specialist

    1 week ago

    Virginia Beach, Virginia, United States City of Danville, VA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at the City of Danville, VA. As an Administrative Specialist, you will provide clerical support to various departments, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to department staff, including...

  • Administrative Housing Specialist

    1 week ago

    Virginia Beach, Virginia, United States Virginia Jobs Full time

    About the PositionThe Administrative Specialist for Housing & Residence Life at George Mason University is responsible for providing exceptional customer service and administrative support to the department. This role involves managing the daily operations of the Housing & Residence Life desk, overseeing various fiscal processes, and coordinating logistics...

Administrative Coordinator

2 months ago

Virginia Beach, Virginia, United States Virginia Jobs Full time
About the Position

The Administrative Specialist will provide critical support to the Office of New Student and Family Programs at Virginia Jobs. This role will aid the department in realizing its mission and institutional goals through various administrative tasks and responsibilities.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to New Student and Family Programs staff and initiatives, including direct support to the Director.
    • Schedule staff meetings and maintain the office calendar, including scheduling support for the Director.
    • Prepare documents, take notes in unit meetings, and general organization of unit-level information for staff access.
    • Arrange conference calls, prepare routine correspondence, including aspects of search coordination.
    • Assist with other special projects and requests in support of NSFP and University Life programs, service, and events.
  • Student Staff Coordination
    • Coordinate the selection, training, and supervision of student staff on front desk operations and services.
    • Serve as primary supervisor for the Office Assistant student team.
    • Oversee front desk operations and communications with the Office Assistants.
    • Provide backup support at front desk as needed.
    • Lead the hiring and selection of Office Assistants in collaboration with NSFP staff.
  • Programming and Registration Support
    • Provide programming and registration support for New Student and Family Programs.
    • Assist in logistics for NSFP, including check-in, registration, fee waivers, nametags, and supplies.
    • Serve as a point of contact for orientation registration and family program platforms and other relevant databases.
  • Customer Service and Office Management
    • Greet and provide customer service and assistance to stakeholders and constituents.
    • Provide information, assistance, and referrals to visitors/callers, including students, staff, faculty, parents, and members of the community.
    • Maintain office equipment and technology inventory.
    • Research and manage telecommunication equipment and processes.
    • Conduct equipment inventories, in collaboration with unit staff.
    • Oversee storage areas and supplies.
    • Facilitate office supply moves, space and program work orders, supply orders, renovations and upgrades, furnishings, keys and access.
Requirements
  • Education and Experience
    • High school diploma or equivalent.
    • Experience in an office or team environment typically obtained within 1-3 years.
  • Skills and Abilities
    • Prior administrative assistance experience demonstrating technical proficiency and the ability to communicate professionally and appropriately.
    • Experience with managing and completing projects and requests from multiple people in a timely manner.
    • Experience using databases, booking systems, and transaction monitoring.
    • Experience leading a team, managing resources, and creating an environment of respect.
    • Experience working with confidential information.
    • Experience supporting events, providing logistical support, and/or planning.
    • Knowledge and ability to work effectively with diverse populations, demonstrating a commitment to diversity.
    • Knowledge and ability to deliver exceptional customer service.
    • Demonstrated interpersonal, oral, and written communication skills.
    • Highly developed organizational management and problem-solving skills.
    • Proficiency in electronic communication and documentation, including Microsoft Office Suite.
    • Ability to work accurately and efficiently to meet a multitude of deadlines and responsibilities.
    • Ability to communicate with a variety of constituents and departmental stakeholders.
    • Ability to handle confidential information.