Invoice Processing Associate

4 days ago


Coxsackie, New York, United States Empire Merchants North Full time
About Us:
Empire Merchants North is a premier wine and spirits distributor in Upstate New York, serving over 9,000 area restaurants, bars, hotels, nightclubs, and retail outlets. With a rich history dating back to the end of Prohibition, we have established ourselves as a leader in the industry. Our commitment to exceptional service and quality has earned us the loyalty of our customers and partners.

Our Team:
We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our Finance department. As a key member of our team, you will play a vital role in processing and analyzing Accounts Payable transactions, ensuring timely and accurate payment to our vendors.

Key Responsibilities:
• Process all AP transactions for Trade and Non-trade functions, including sorting, scanning, coding invoices, securing approvals, and making payments.
• Maintain accurate Trade vendor EFT schedules.
• Identify and prioritize invoices based on cash discount potential and payment terms.
• Perform 3-way matching for Trade vendor invoices.
• Prepare check requests and match invoices to checks, distributing them accordingly.
• Set up Trade and Non-trade vendors, ensuring W9 verification.
• Maintain 1099 records and reconcile vendor statements, researching and correcting discrepancies, and following up on outstanding invoices from vendors.
• Utilize scanning software to maintain thorough and accurate files and documentation, adhering to company policies and accounting best practices.
• Ensure compliance with federal and state regulations to maintain the organization's stability and reputation.
• Collaborate with auditors as needed and contribute to other projects as required.

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