Administrative Coordinator
2 weeks ago
The Administrative Coordinator will oversee and coordinate the administrative requirements for different departments at Kamehameha Schools. This role will provide various departments with administrative support, including coordinating and executing sponsored events and staff travel, preparing and distributing documents, maintaining files and databases, handling budget and purchasing activities, and serving as a primary contact for visitors.
Key Responsibilities
Administration
- Provide general administrative support to different departments.
- Manage the calendar of department leaders and office space, scheduling meetings and events.
- Receive and screen incoming messages and correspondence, providing information and responding to inquiries, and disseminating information internally.
- Provide documentation handling, including typing routine correspondence, transmitting, faxing, and copying as needed.
- Prepare and maintain all aspects of the department budget, including handling purchase requisitions, purchase orders, reimbursement claims, monthly reconciliations, and budget reports.
- Establish and maintain files, many confidential in nature, including HR/personnel, payroll, student records, and general office files.
- Handle and coordinate all HR-related processes and documentation for new hires.
- Communicate and provide information for visitors and outside sources.
- Coordinate and arrange travel and help plan all aspects of department events.
- Assist in preparing reports needed by the department.
- Provide backup to other administrative staff and cross-train.
- Train and assist other administrative support staff.
- Coordinate facility repair, responding to inquiries and routing them to necessary staff/vendors for resolution.
- Serve as the central resource and file manager for all division correspondence.
Minimum Qualifications
- High School Diploma/Equivalent.
- Minimum of 3 years of administrative or directly related experience.
- Ability to work flexibly.
- Good written, verbal, and interpersonal skills.
- Good organizational skills.
- Ability to work with general office equipment.
- Proficient in PC applications, including word processing, spreadsheets, and multimedia presentations.
- Ability to handle confidential information.
- Ability to train other administrative staff.
- Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.
- Experience working in an educational setting.
- Familiarity with KS organization, including internal policies, procedures, and practices.
- Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
- Work is typically conducted Monday through Friday at normal business hours.
-
Senior Administrative Assistant
1 month ago
Wailuku, Hawaii, United States Kamehameha Schools Full timeJob SummaryKamehameha Schools is seeking a highly skilled and organized Senior Administrative Assistant to join our team. As a key member of our administrative staff, you will provide confidential and administrative support to division leaders, ensuring the smooth operation of our office. Your exceptional organizational skills, attention to detail, and...
-
Administrative Assistant
4 weeks ago
Wailuku, Hawaii, United States CPR Air Conditioning Full timeAbout CPR Air ConditioningCPR Air Conditioning is a leading provider of HVAC and IAQ solutions in Maui County. We specialize in delivering cost-effective solutions for our customers, whether they're installing new systems or expanding their existing ones.Job DescriptionKey ResponsibilitiesAnswer and direct phone calls in a professional mannerGreet and assist...
-
Contract Administrator
2 weeks ago
Wailuku, Hawaii, United States Kaiser Permanente Full timeJob Summary:As a Contract Coordinator at Kaiser Permanente, you will play a crucial role in providing administrative and systems support for new and existing provider, on-call physician, and supplier contracts. Your primary responsibility will be to implement and maintain contracts, files, database, life cycle, status, and other information on shared...
-
Pediatric Therapist Coordinator
2 weeks ago
Wailuku, Hawaii, United States Pediatric Therapies Hawaii Full timeJob Title: Pediatric Therapy Clinic AssistantWe are seeking a highly organized and detail-oriented individual to join our team as a Pediatric Therapy Clinic Assistant. This role will provide administrative support to our patient services team, ensuring seamless communication and coordination with families and therapists.Key Responsibilities:Manage patient...
-
Pediatric Therapist Coordinator
2 weeks ago
Wailuku, Hawaii, United States Pediatric Therapies Hawaii Full timeJob SummaryWe are seeking a highly organized and detail-oriented Patient Services Coordinator to join our team at Pediatric Therapies Hawaii. As a key member of our administrative team, you will be responsible for providing exceptional customer service to our families, ensuring seamless scheduling and communication, and maintaining accurate patient...
-
Clinical Care Coordinator
2 weeks ago
Wailuku, Hawaii, United States Kaiser Permanente Full timeJob Summary:As a Clinical Care Coordinator at Kaiser Permanente, you will play a critical role in ensuring seamless patient care transitions. You will work closely with physicians, staff, and external providers to coordinate patient care, develop plans of care, and monitor clinical activities. Your expertise will be essential in identifying cost-effective...
-
Office Coordinator
5 days ago
Wailuku, Hawaii, United States Ohana Pacific Management Company Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to provide clerical functions and maintain patient electronic health records. The ideal candidate will have excellent communication skills and the ability to develop and maintain a good working rapport with team members, guests, and patients.Key ResponsibilitiesAssist with...
-
Office Coordinator
4 weeks ago
Wailuku, Hawaii, United States Ohana Pacific Management Company Full timeJob OpportunityWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Ohana Pacific Health. As a key member of our team, you will be responsible for ensuring smooth and efficient office operations, providing clerical functions, and maintaining patient electronic health records.Key ResponsibilitiesAssist with onboarding...
-
Medical Office Coordinator
4 weeks ago
Wailuku, Hawaii, United States Maui Medical Group Full timeJob Title: Medical Office AssistantWe are seeking a highly organized and detail-oriented Medical Office Assistant to join our team at Maui Medical Group. As a Medical Office Assistant, you will play a vital role in supporting our healthcare team by coordinating and organizing various office duties.Key Responsibilities:Answer all incoming phone calls and...
-
Medical Office Assistant
5 days ago
Wailuku, Hawaii, United States Maui Medical Group Full timeJob Summary:The Medical Office Assistant provides administrative support to the healthcare team at Maui Medical Group. This role is responsible for coordinating office duties, including scheduling appointments, managing patient information, and answering multi-line telephones. The ideal candidate will have a positive attitude, strong communication skills,...
-
Diagnostic Imaging Manager
3 weeks ago
Wailuku, Hawaii, United States Kaiser Permanente Full timeJob SummaryKaiser Permanente seeks a highly skilled Diagnostic Imaging Manager to lead our Diagnostic Imaging department at our Wailuku Medical Offices. As a key member of our team, you will be responsible for planning, directing, and supervising all staff and activities in the department. Your expertise will ensure the delivery of high-quality patient care...
-
Social Work Specialist
2 weeks ago
Wailuku, Hawaii, United States Kaiser Permanente Full timeJob Title: Social Work SpecialistKaiser Permanente is seeking a skilled Social Work Specialist to join our team in Honolulu, Hawaii.Job Summary:The successful candidate will provide social work services, including assessment, care planning, and case coordination to patients and their families. They will also provide consultation to staff and other healthcare...
-
Business Operations Manager
3 weeks ago
Wailuku, Hawaii, United States Kaiser Permanente Full timeJob Summary:As a Business Operations Supervisor at Kaiser Permanente, you will play a critical role in directing and coordinating business operations services. You will function as a patient advocate, participating in and collaborating on Region-wide activities related to your areas of responsibility. You will supervise assigned staff, ensuring the accuracy...
-
Social Work Specialist
1 month ago
Wailuku, Hawaii, United States Kaiser Permanente Full timeJob Title: Social Work SpecialistKaiser Permanente is seeking a skilled Social Work Specialist to join our team in Honolulu, Hawaii.Job Summary:The successful candidate will provide social work services, including assessment, care planning, and case coordination to patients and their families. They will also provide consultation to staff and other healthcare...
-
Nursing Unit Manager
2 weeks ago
Wailuku, Hawaii, United States Kaiser Permanente Full timeJob Summary:As a seasoned nursing professional, you will oversee the delivery of high-quality patient care in our inpatient unit. With a focus on excellence in practice, you will guide nursing leadership and staff towards achieving exceptional patient outcomes. Your expertise will be invaluable in ensuring the efficient operation of the unit, 24/7.Key...
-
Medical Records Supervisor
1 week ago
Wailuku, Hawaii, United States Kaiser Permanente Full timeJob Summary:We are seeking a highly skilled Medical Records Supervisor to oversee the Health Information Management (HIM) department in our Maui Health location. The successful candidate will be responsible for supervising and coordinating daily operations, including record processing, physician deficiency analysis, data integrity, transcription, and...
-
Medical Office Assistant
4 weeks ago
Wailuku, Hawaii, United States Maui Medical Group Full timeJob Title: Medical Office AssistantWe are seeking a highly organized and detail-oriented Medical Office Assistant to join our team at Maui Medical Group. As a Medical Office Assistant, you will play a vital role in ensuring the smooth operation of our medical office, providing exceptional patient care, and supporting our healthcare team.Key...
-
Business Operations Manager
2 weeks ago
Wailuku, Hawaii, United States Kaiser Permanente Full timeJob Summary:As a Business Operations Supervisor at Kaiser Permanente, you will play a critical role in directing and coordinating business operations services. You will function as a patient advocate, participating in and collaborating on Region-wide activities related to your areas of responsibility. You will supervise assigned staff, ensuring the accuracy...
-
LPN - Clinic I (Meds) Healthcare Professional
4 weeks ago
Wailuku, Hawaii, United States Kaiser Permanente Full timeJob Summary:We are seeking a skilled Licensed Practical Nurse (LPN) to join our team in the Clinic I (Meds) department at Kaiser Permanente in Wailuku, Hawaii. As an LPN, you will provide direct and indirect nursing care to patients in an outpatient setting, working under the direction of a Registered Nurse and medical orders from a Practitioner.Essential...
-
Imaging Department Manager
2 weeks ago
Wailuku, Hawaii, United States Kaiser Permanente Full timeJob Summary:The Imaging Manager is responsible for overseeing the daily operations of the Imaging Department, ensuring that services are timely, progressive, and provided with a high level of quality. This position requires strong leadership and management skills, as well as a thorough knowledge of imaging procedures and techniques.Key Responsibilities:Plan,...
