Senior Administrative Assistant

1 month ago


Wailuku, Hawaii, United States Kamehameha Schools Full time
Job Summary

Kamehameha Schools is seeking a highly skilled and organized Senior Administrative Assistant to join our team. As a key member of our administrative staff, you will provide confidential and administrative support to division leaders, ensuring the smooth operation of our office. Your exceptional organizational skills, attention to detail, and ability to work independently will be essential in this role.

Key Responsibilities

• Provide administrative support to division leaders, including preparing and reviewing documents, managing calendars, and coordinating travel arrangements.
• Manage and maintain accurate and up-to-date records, files, and databases.
• Coordinate and schedule meetings, appointments, and events, ensuring timely and efficient communication with stakeholders.
• Develop and implement effective administrative processes and procedures to improve office efficiency and productivity.
• Provide exceptional customer service, responding to inquiries and resolving issues in a professional and courteous manner.

Requirements

• Associate's degree or equivalent experience.
• Minimum of 5 years of administrative experience, preferably in a similar role.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office and other software applications.
• Strong attention to detail and ability to maintain confidentiality.

Working Conditions

This is a full-time position, working Monday through Friday, with occasional evening or weekend work as needed. The successful candidate will be required to work in a fast-paced office environment, with frequent interruptions and deadlines. The position requires a high level of organization, attention to detail, and ability to multitask effectively.

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