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Billing and Collections Coordinator

2 months ago

Oakland, California, United States Hanna, Brophy, Maclean, Mcaleer & Jensen, LLP Full time
Job Overview

Accounts Receivable Specialist

Hanna, Brophy, Maclean, Mcaleer & Jensen, LLP, a leading firm in workers' compensation defense, is seeking a dedicated full-time Accounts Receivable Specialist. Our firm embraces modern technology within a collaborative environment that fosters innovative solutions and transparent communication.

This role will initially require in-office attendance, with the potential for a hybrid work arrangement following the completion of training. The selected candidate must be prepared to attend the office for training sessions, meetings, and other special assignments as necessary.

Key Responsibilities in Accounts Receivable & Collections:

  • Generate and distribute PDF invoices using the Aderant Billing module.
  • Deliver invoices to clients via paper, email, or eFax.
  • Conduct thorough check research.
  • Follow up on outstanding paper invoices.
  • Investigate invoice upload statuses on eBill platforms.
  • Analyze PPD accounts receivable reductions on eBill sites.
  • Address inquiries related to InvoicePrep/Frontline appeals.
  • Allocate ACH and check payments accurately.
  • Process matter credit applications.
  • Handle application cancellations and reversals.

Key Responsibilities in Accounts Payable:

  • Manage vendor invoices through eBill platforms.
  • Request the issuance of check refunds as needed.
  • Cancel credit requests for returned funds based on bank notifications.
  • Request check copies when not available in the system.
  • Inquire about the clearance status of checks.
  • Complete missing claim numbers in Aderant as required.
  • Prepare affidavits for lost check payments.

Qualifications:

  • Associate degree (Required).
  • Minimum of 2 years of experience in Accounts Receivable (Required).
  • Proficiency in Microsoft Excel.

Benefits:

  • 401(k) plan with matching contributions.
  • Comprehensive health insurance.
  • Dental and vision coverage.
  • Life insurance options.
  • Health Savings Account availability.
  • Generous paid time off policy.
  • Commuter benefits.

Job Type: Full-time position.

Work Schedule: Monday to Friday, 8:30 AM to 5 PM, including a 1-hour lunch break.

Relocation Requirements: Candidates must be able to reliably commute or plan to relocate prior to starting the position.