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HR Support Specialist

2 months ago

Leesburg, Virginia, United States Loudoun County Government Full time
Job Summary

The Human Resources Administrative Assistant will provide administrative support to the HR department, focusing on customer service, record-keeping, and special projects. This role will work closely with HR staff to ensure the smooth operation of HR programs and services.

Key Responsibilities
  • Provide exceptional customer service to County staff, citizens, and public officials
  • Respond to routine and sensitive inquiries in a prompt and courteous manner
  • Collaborate with HR staff on departmental assignments, including OSHA reporting, benefit term packets, and employee onboarding
  • Prepare reports and presentations for internal communications
  • Manage phone calls, address general inquiries, and process incoming mail
  • Maintain departmental email boxes, calendars, and meeting room schedules
  • Track and order office supplies for HR divisions and County program events
  • Maintain confidentiality in the performance of job duties
  • Contribute to the planning and setup of various departmental meetings and events
  • Provide administrative support to departmental staff on special projects
Requirements
  • High school diploma and four (4) years directly related administrative experience
  • Proficiency in MS Office software required
  • Certified Administrative Professional (CAP) and previous related Human Resources experience with HRIS software desirable
  • Experience working with HR benefits functions and programs, as well as a Virginia Notary Commission, is highly preferred
Preferred Qualifications
  • Strong knowledge of Human Resources administrative best practices
  • Skilled in confidential record handling, problem solving, critical thinking, and administrative environments
  • Ability to communicate effectively, both verbally and in writing
  • Ability to establish positive and collaborative working relationships at all levels of the organization