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Office Administrator
2 months ago
We are Assembly, a leading global media agency that combines data, talent, and technology to drive growth for top brands. Our approach weaves together compelling brand stories with a comprehensive suite of global media capabilities, delivering performance and fostering significant business expansion. Our initiatives are powered by STAGE, our proprietary operating system, and executed by a dedicated global team of over 2,300 professionals across 35 offices worldwide. Committed to purposeful action, we lead the way in social and environmental impact within the agency realm. As a proud member of Stagwell, the challenger network designed to revolutionize marketing, Assembly continues to set new standards of excellence.
Key Responsibilities- Assist the Administrative Services Manager with daily office operations, including greeting clients and visitors, updating the local office with local and company-wide events, and partnering with the Stagwell core services team to ensure smooth delivery of services across office operations.
- Coordinate maintenance and repair schedules with the Stagwell core services team to ensure a well-maintained and functional office environment.
- Oversee office operations, ensuring cleanliness, event setup, stocking supplies, and mail/package distribution.
- Partner with the People Team and IT to ensure all new employees are set up with office access on their first day.
- Oversee physical security for all company offices, including the provisioning and terminating of access cards to all employees and contractors.
- Manage relationships with vendors and act as the conduit for catering of meetings and office events.
- Draft communications related to facilities/office services and serve as the primary contact for building management at One World Trade Center and backup contact at all other locations.
- 2+ years of experience as an office manager or administrator, executive assistant experience is a plus.
- Proficiency in Microsoft Office, including Excel, PowerPoint, and SharePoint.
- Strong written communication skills and ability to anticipate needs ahead of time with a proactive approach to problem-solving.
- High level of integrity, professionalism, and judgment, with the ability to handle sensitive information with discretion.
- Exceptional communication, presentation, and interpersonal skills, with a self-starter, positive outlook, and can-do attitude.
- Flexibility, ability to be nimble and pivot where necessary, based on changing needs/priorities of the office and CPO.
- Superior organizational skills and attention to detail, with the ability to multi-task and prioritize deadlines/deliverables.
- Experience with planning and executing company events and ability to keep composure in potentially stressful situations.
- Knowledge of OSHA and other environmental regulations a plus.
Benefits
Equal Opportunities: Assembly is an advocate for equal opportunity in the workplace. We are committed to ensuring equal opportunities regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, gender identity, status as a protected veteran, among other things, or status as a qualified individual with disability. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know. EEO Employer M/F/Vet/Disabled.
