Senior Administrative Support Specialist
3 weeks ago
Household Staffing is seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our CEO. This role is based in Garden City, with occasional work in the New York City office.
Job Responsibilities:
- Manage the CEO's personal and business calendar, ensuring seamless scheduling and alignment with priorities.
- Schedule meetings, appointments, and coordinate board meetings, executive lunches, and monthly meals provided to local organizations.
- Arrange travel, create detailed itineraries, and manage logistics for business meetings, lunches, and dinners.
- Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear communication and confidentiality where required.
- Prepare reports, presentations, and documentation for meetings, maintaining confidentiality where necessary.
- Monitor and manage emails, calls, and correspondence, prioritizing urgent matters and handling expense reports and tracking budgets related to travel and events.
- Conduct research on various topics to support decision-making processes and proactively manage special projects and initiatives as assigned by the CEO.
- Assist in managing the CEO's personal errands and maintain a highly organized and efficient work environment.
- Go above and beyond to support the CEO and the team, ensuring seamless daily operations.
Job Requirements:
- Exceptional communication and organizational skills, with attention to detail and the ability to anticipate needs.
- A strong work ethic with a proactive attitude, ability to work independently, and as part of a team.
- Proficiency in office software and tools, such as Microsoft Office and Google Suite.
- Experience managing confidential and sensitive information, with the ability to multitask and manage competing priorities in a fast-paced environment.
Compensation:
$120,000 - $140,000 DOE, with health benefits and 401K.
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