Senior Administrative Support Specialist/GIM Training Program Partner

5 days ago

Minneapolis, Minnesota, United States Target Full time

At Target, we are looking for an exceptional Senior Administrative Support Specialist to join our Global Inventory Management (GIM) Training team. As a key player in this organization, you will play a crucial role in creating a seamless and welcoming logistical onboarding experience for new Inventory Analysts and their leaders.

About the Role

This position is responsible for managing system access and Outlook management tasks, documentation, and organization for GIM core team needs. You will also build partnerships with key internal partners that support the GIM Training program. Your primary goal will be to ensure our newest team members are set up for success when joining Target and troubleshoot any onboarding issues.

Responsibilities
  • IAIT Program System Access and Outlook Management: Create Outlook distros for each cycle (Mentor, Manager, IAIT, Training Leads), create new Training CFT distro, add IAITs to each relevant division distro, request basic system access for all IAITs, and submit new team member requests via the Spot Schedule.
  • Attend kickoffs and office hours for program visibility and TM assistance, document organization, collect Training Lead nominations, leveraging documentation of this task, collect Mentor and Manager information and input into Unplaced IAIT grid, update Core IM org charts with new IAIT team members, manage upkeep of Unplaced IAIT grid for administrative records, maintain documentation re: administrative tasks associated with new IAITs, maintain pyramid org charts with new IAITs, Leadership Lead F&B (Food & Bev) admins through IAIT setup process, keep pyramid admins informed of new IAIT classes and associated workload, partner with IM Sr. Admin Assistants to update documents to reflect current staffing, structure, and team practices with administrative action items, and partner with GIM Training Team to understand and suggest where enhancements and modifications can be made to improve onboarding process.
  • Troubleshoot new hire setup issues with Hi-Tech, TA, and Target Welcome team, provide direction and assist IAIT with administrative tasks including but not limited to ordering equipment, virtual reimbursement, client engagement builds and fosters relationships with key internal partners that support GIM Training programs (GIM Training team, Talent Acquisition, Target Welcome, Hi-tech, Intern Mentors and Managers), and create a welcoming experience for new learners by being a go-to resource for onboarding support.
  • Intern Program System Access and Outlook Management: Request basic system access for Interns, add Interns to each relevant division distro, problem solving provide direction and assist Interns with administrative tasks including but not limited to ordering equipment, virtual reimbursement.
About You

We are seeking a highly skilled and experienced professional with 2-4 years experience as a Training Coordinator, Administrative Assistant, or related experience. Excellent verbal and written communication skills, demonstrated client service orientation, interpersonal skills, and follow-up skills are required. Ability to manage multiple tasks with effective organizational skills, proven problem-solving, critical thinking, and decision-making skills are also necessary. A flexible, team player who learns quickly while adapting to evolving technology and processes is essential. Ability to learn and navigate numerous, unique systems; proficiency with MS Office Package is required.

Work Arrangement

This position will operate as a Hybrid/Flex for Your Day work arrangement based on Target's needs. A Hybrid/Flex for Your Day work arrangement means the team member's core role will need to be performed both onsite at the Target HQ MN location the role is assigned to and virtually, depending upon what your role, team, and tasks require for that day.

Salary Range

The estimated salary range for this position is $23.61 - $42.50 per hour. This salary range may vary based on several factors such as labor markets, education, work experience, and certifications.

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