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Executive Secretary

2 months ago

Salt Lake, Utah, United States University of Utah Full time
Job Summary

We are seeking a highly skilled and detail-oriented individual to join our team as a Receptionist. The successful candidate will provide exceptional customer service, manage administrative tasks, and maintain a high level of professionalism in a fast-paced environment.

Key Responsibilities
  • Provide reception services, including greeting visitors, answering phone calls, and directing inquiries to the appropriate personnel.
  • Manage and maintain accurate records, files, and databases.
  • Coordinate meetings, appointments, and events, ensuring seamless execution and timely follow-up.
  • Prepare and distribute correspondence, reports, and other documents as required.
  • Perform various administrative tasks, including data entry, email management, and supply ordering.
  • Develop and maintain effective relationships with colleagues, students, and external partners.
Requirements
  • High school diploma or equivalent required; four years of secretarial experience or equivalent preferred.
  • Excellent communication, organizational, and time management skills.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexibility to adapt to changing priorities and deadlines.
Preferred Qualifications
  • Bachelor's degree in Business Administration or related field.
  • Experience working in a higher education or healthcare setting.
  • Knowledge of business writing and editing principles.
Work Environment

The University of Utah is an equal opportunity employer and welcomes applications from diverse candidates. This position requires a high level of professionalism, discretion, and attention to detail. The successful candidate will be expected to work in a fast-paced environment, prioritizing tasks and managing multiple responsibilities with ease.