Business Operations Coordinator Miami
7 days ago
**About Chronos Consulting**
We are a privately owned medical device company seeking an experienced and highly professional Business Operations Coordinator for our sales and marketing office in Miami.
**Job Summary**
We offer a competitive salary of $60,000 - $80,000 per year, depending on experience.
**Key Responsibilities**
- Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
- Organize and schedule meetings and appointments
- Partner with HR to maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with the IT department on all office equipment
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers, and office lease
- Provide general support to visitors
- Manage executives' schedules, calendars, and appointments
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
- Perform review and analysis of special projects and keep the management properly informed
- Participate actively in the planning and execution of company events
- Responsible for developing standards and promoting activities that enhance operational procedures
- Monitor and maintain office supplies inventory
- Maintain a safe and secure working environment
- Assist in the overall finances of the US employees – expense reports, etc.
- Maintain a document management system for Legal/Compliance, including reviewing contract request forms for completeness, tracking execution status of final agreements, doing quality control on the signed agreements, and saving in the company's document management system; all as trained to by Legal/Compliance
- Assist with certain coordinator activities with Sales Operations and Legal, including, but not limited to, the management of e-signature for agreements with customers and maintaining document repositories
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