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Finance Operations Manager

2 months ago

Portland, Maine, United States The Ladders Full time
Join The Ladders and become an integral part of a team that is advancing diagnostic capabilities in the life sciences, agricultural sectors, and food supply chains. We appreciate the diverse expertise and experiences of all team members and strive for cross-functional collaboration at every level. Our ongoing motivation is to innovate breakthrough diagnostic technologies, continually seeking creative solutions to assist our clients in overcoming their challenges. The commitment to pioneering advancements persists as we develop intelligent and straightforward diagnostic solutions.

Position Overview:

Are you prepared to elevate your accounting career? We are in search of a highly driven and enthusiastic individual to join our organization as a Finance Operations Manager.

Key Responsibilities:
  • Collaboration with Leadership: Partner closely with our Director of Finance Americas to establish and uphold strong accounting controls, processes, and procedures.
  • Strategic Financial Planning: Contribute significantly to both long-term and short-term financial process and control planning, helping to lay the groundwork that will support the future of our organization.
  • Comprehensive Accounting Oversight: Manage all facets of general accounting, cash application, and accounts payable, ensuring precision and efficiency.
Specific Duties:
  • Supervise daily operations of the accounting department, including accounts payable, fixed assets, and cash application, while providing leadership and guidance to the accounting staff.
  • Oversee payroll and headcount reconciliations against budget.
  • Assist in the preparation of monthly and annual balance sheet and profit & loss forecasts.
  • Onboard, manage, and mentor staff with a focus on continuous improvement.
  • Execute, review, and approve monthly general ledger journal entries.
  • Ensure accuracy and completeness of all general ledger account reconciliations.
  • Maintain cash flow by monitoring bank balances and cash requirements; authorize cash disbursements and manage check and wire transfers.
  • Maintain asset registers and ensure timely calculation and payment of use taxes.
  • Establish accounting controls by monitoring, preparing, and recommending policies/procedures in accordance with generally accepted accounting principles.
  • Enhance accounting procedures by analyzing current practices and recommending improvements.
  • Lead annual internal and external audits by providing necessary information and managing all internal deliverables.
  • Enhance job knowledge through participation in educational opportunities, professional publications, and ongoing training.
  • Analyze accounting data and generate financial reports or statements.
  • Manage monthly closing processes, leading the accounting team in all P&L related analysis and requirements.
  • ERP Support: Act as a resource for our ERP system needs that impact financial transactions and assist in maintaining posting controls.
  • System Reconciliation: Reconcile ERP data to ensure accurate reporting.
Qualifications:
  • Expertise in Microsoft Office applications (Word, Excel, PowerPoint).
  • Strong analytical skills with the ability to translate data into meaningful financial insights.
  • Effective verbal and written communication skills.
  • Proficiency with ERP/CRM tools.
  • Experience in manufacturing environments is preferred.
  • Excellent organizational skills with a disciplined approach to implementation and documentation.
  • Ability to simplify complex financial data.
  • Solid understanding of US GAAP accounting.
  • Capability to make independent decisions and resolve complex accounting issues.
  • Experience in leading, managing, and training teams.
  • High attention to detail and accuracy.
  • Strong problem-solving abilities.
Education and Experience:
  • 6+ years of accounting and finance experience.
  • Bachelor's degree in business or related field.
  • Master's degree and/or CPA/CMA preferred.
  • Experience in financial planning and reporting.
  • Experience in data analysis and visualization.
Physical Requirements:

The Ladders is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.