Regional Office Administrator

4 days ago

Berkeley, California, United States D3 Search Full time
Job Summary

We are seeking a highly skilled and experienced Regional Office Administrator to join our team at D3 Search. As a key member of our Operations Team, you will be responsible for managing the day-to-day activities of our East Bay, Sacramento, and San Francisco offices.

Key Responsibilities
  • Supervise and Manage Staff: Directly supervise and manage staff in assigned offices, providing guidance and support to ensure the successful execution of their duties.
  • Office Support: Provide office support, including making recommendations for attorney/secretary assignments, coordinating staffing coverage, conducting staff meetings, and working with Firm leadership to resolve office conflicts.
  • Facilities Management: Maintain assigned offices, including overseeing the ordering and stocking of office supplies, as well as the ordering and repair of office equipment.
  • Safety Programs: Manage day-to-day safety programs for assigned offices, including coordinating with building management and vendors as needed.
  • Employee Development: Participate in the hiring, on-boarding, and training of employees in assigned offices, as well as disciplinary and/or termination decisions.
  • Performance Management: Facilitate the development of staff by providing opportunities and support, providing timely feedback on work product, regularly coaching, evaluating, and recognizing staff performance and accomplishments.
  • Annual Reviews: Prepare and deliver annual reviews and provide input on bonus recommendations.
  • Leadership: Lead by example, establishing clear expectations, setting direction and priorities, ensuring that work levels are balanced among all staff, resolving internal staff issues in a timely manner, keeping staff informed of all appropriate information, and building effective teams.
  • Special Projects: May be assigned to lead, coordinate, and/or supervise special projects, such as coordinating office space and moves.
  • Employee Support: May provide support for employee administrative matters, including submitting parking contracts to building management and providing support for annual open enrollment activities.
Requirements
  • Detail-Oriented: Must be detail-oriented, organized, proactive, and have excellent follow-up skills.
  • Professionalism: Professionalism and ability to maintain confidentiality are must-haves.
  • Communication Skills: Excellent verbal and written communication skills, including the ability to apply good judgment and discretion.
  • Adaptability: Ability to work under pressure while managing a variety of tasks and multiple deadlines/priorities.
  • Accuracy: Demonstrated ability to execute duties and work at a high-level of accuracy and professionalism.
  • Flexibility: Demonstrated flexibility in adapting to changing work priorities and office/Firm needs.
  • Trust and Credibility: Ability to foster and maintain trust and credibility.
  • Independence: Ability to work independently, with minimal guidance, as well as part of a team.
  • Computer Proficiency: Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint).
  • Law Firm Experience: Law firm experience is required.
  • Education: Bachelor degree or equivalent practical experience.
  • Leadership Experience: 3+ years of experience leading and directly supervising a team.
  • Office Management Experience: 3+ years in an office manager role preferred.
Compensation

Annual salary range is $148K to $222K (DOE/DOQ). Comprehensive health benefits package, generous PTO, 401K, paid parking onsite, annual salary increases, and lucrative bonuses (based on individual merit and performance) are also offered.

  • Administrative Coordinator

    2 weeks ago

    Berkeley, California, United States LTD Global Full time

    Job OverviewEmployment Type: ContractContract Duration: Until April 2025Hours: 40 hrs/week, office hoursLocation: Remote/HybridPosition SummaryThis role is pivotal in delivering comprehensive administrative support to researchers and staff, as well as facilitating various departmental programs. Under the direction of the team lead, the individual will act as...

  • Administrative Coordinator

    4 days ago

    Berkeley, California, United States LTD Global Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide on-site support for our occupational health clinic in Berkeley. The ideal candidate will have experience working in a healthcare setting and a medical assistant background.Key ResponsibilitiesAdministrative Support: Provide administrative support to the...

  • Administrative Support Specialist

    17 hours ago

    Berkeley, California, United States LTD Global, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at LTD Global, LLC. The successful candidate will provide administrative support for our occupational health clinic, ensuring seamless day-to-day operations and exceptional patient care.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Coordinator

    2 weeks ago

    Berkeley, California, United States LTD Global Full time

    Job OverviewEmployment Type: ContractContract Duration: Until April 2025Hours: 40 hrs/week, office hoursLocation: Berkeley, CAPosition SummaryThis role is essential in delivering comprehensive administrative support services for researchers and staff, while also aiding various programs within the department. Working under the supervision of the team lead,...

  • Administrative Coordinator

    2 days ago

    Berkeley, California, United States Principal Consulting Group Full time

    **About Principal Consulting Group**We are a leading consulting firm that provides expert advice to businesses in the biotech industry. As an Administrative Assistant, you will play a critical role in supporting our Finance and Legal leadership team.**Key Responsibilities:**Manage calendars and coordinate team meetings to ensure seamless communication and...

  • Administrative Coordinator

    1 week ago

    Berkeley, California, United States LTD Global Full time

    Job OverviewEmployment Type: ContractHours: 40 hrs/week, office hoursLocation: Remote/HybridPosition SummaryThis role is pivotal in delivering comprehensive administrative assistance to research teams and departmental staff. Under the supervision of the designated lead, the individual will act as a key contact for all administrative inquiries, ensuring...

  • Operations Manager

    3 days ago

    Berkeley, California, United States A Better Way Full time

    Job SummaryA Better Way is seeking an experienced Operations Manager to oversee the administrative and facilities operations of our organization. The successful candidate will be responsible for ensuring the smooth day-to-day functioning of our offices, managing vendors and external stakeholders, and implementing process improvements to enhance efficiency...

  • Administrative Support Specialist

    1 week ago

    Berkeley, California, United States Oasis Legal Services Full time

    About Oasis Legal ServicesOasis Legal Services is a non-profit organization dedicated to providing quality legal services to under-represented low-income groups, with a focus on LGBTQ+ communities.Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to provide administrative support to our clients and team. The ideal candidate will...

  • Regional Technical Services Supervisor

    2 weeks ago

    Berkeley, California, United States Samsung HVAC America, LLC Full time

    Job OverviewCompany: Samsung HVAC America, LLCPosition: Regional Technical Services SupervisorDepartment: Technical Services & TrainingFLSA Status: ExemptReports To: National Technical Services ManagerPosition Summary: This role is designed to deliver expert technical and training assistance to clients, team members, and external stakeholders utilizing...

  • Property Administrator

    2 weeks ago

    Berkeley, California, United States OMERS Full time

    About OMERSOMERS is a leading global real estate investor, developer, and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities.Job SummaryThe Property Administrator provides key support to the property management team with day-to-day operations, providing outstanding service to tenants at our...

  • Property Administrator

    5 days ago

    Berkeley, California, United States OMERS Full time

    About OMERSOMERS is a leading global real estate investor, developer, and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities.Job SummaryThe Property Administrator provides key support to the property management team with day-to-day operations, providing outstanding service to tenants at our...

  • Portfolio Management Administrator

    2 weeks ago

    Berkeley, California, United States Resources for Community Development Full time

    Position OverviewThe Portfolio Management Administrator, under the guidance of the Associate Director of Asset Management at Resources for Community Development (RCD), will oversee a comprehensive array of administrative and systems-related functions related to RCD's corporate operations and portfolio of affordable multi-family housing. This role encompasses...

  • Portfolio Management Administrator

    2 weeks ago

    Berkeley, California, United States Resources for Community Development Full time

    OverviewThe Portfolio Management Administrator, under the guidance of RCD's Associate Director of Asset Management (ADAM), will oversee a comprehensive array of administrative and systems-related functions associated with RCD's corporate operations and portfolio of affordable multi-family housing. The responsibilities are categorized into three primary...

  • Workday Administrator

    1 month ago

    Berkeley, California, United States The Voleon Group Full time

    Voleon is a technology company that applies state-of-the-art machine-learning techniques to real-world problems in finance. For more than a decade, we have led our industry and worked at the frontier of applying machine learning to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.Your...

  • Healthcare Administrative Assistant

    2 weeks ago

    Berkeley, California, United States BACA Management LLC Full time

    Job OverviewJoin our dedicated team at BACA Management LLC, where we are committed to delivering exceptional mental health services to children, adolescents, and their families. At BACA, we recognize the potential in every individual to lead a meaningful life, and we are seeking compassionate and committed professionals to contribute to our mission. Our...

  • Administrative Support Specialist

    5 days ago

    Berkeley, California, United States Jessica McArdle - State Farm Agent Full time

    Job OverviewWe are seeking a highly organized and detail-oriented professional to join our team as an Assistant Office Manager at Jessica McArdle - State Farm Agent. As a key member of our agency, you will play a vital role in supporting our business operations and providing exceptional customer service.Key ResponsibilitiesCustomer Relationship Building:...

  • Office Coordinator

    2 weeks ago

    Berkeley, California, United States Bay Systems Consulting Inc. Full time

    Job OverviewPosition Title: Administrative AssistantCompany: Bay Systems Consulting Inc.Compensation: $40.00 per hourContract Duration: 6-12 months with potential for extension or conversion based on performanceBenefits: Comprehensive benefits package including Medical, Dental, Vision, Paid Time Off, and Matching 401kWork Schedule: This role requires three...

  • Office Coordinator

    1 week ago

    Berkeley, California, United States Bay Systems Consulting Inc. Full time

    Job OverviewPosition Title: Administrative AssistantLocation: Bay Systems Consulting Inc.Compensation: $40.00 per hourContract Duration: 6-12 months with potential for extension or conversion based on performanceBenefits: Comprehensive benefits package including Medical, Dental, Vision, Paid Time Off, and Matching 401kWork Schedule: This role requires...

  • Office Coordinator

    2 weeks ago

    Berkeley, California, United States Bay Systems Consulting Inc. Full time

    Job OverviewPosition Title: Administrative AssistantCompany: Bay Systems Consulting Inc.Compensation: $40.00 per hourContract Duration: 6-12 months with potential for extension or conversion based on performanceBenefits: Comprehensive benefits package including Medical, Dental, Vision, Paid Time Off, and Matching 401kWork Schedule: This role requires three...

  • Front Office Leader

    3 days ago

    Berkeley, California, United States AccorHotel Full time

    Job DescriptionCompany OverviewAccorHotel is a leading hospitality company that welcomes you as you are and offers a unique opportunity to grow and learn every day. We support our employees to achieve their full potential and make a difference in the world.Job SummaryThe Guest Relations Manager will be responsible for providing exceptional customer service...