Financial Record Specialist
3 weeks ago
We are seeking a dedicated Part-Time Bookkeeper to oversee our financial documentation, encompassing purchases, sales, receipts, and payments. Familiarity with the construction sector is advantageous.
Key Responsibilities* Establish and manage projects and contracts, including modifications
* Monitor all job cost specifics, alterations, and subcontractor activities
* Verify and uphold purchase orders and vendor documentation with necessary insurance tracking
* Record all accounts payable transactions and all accounts receivable invoicing, including AIA billing
* Process accounts receivable payments; coordinate billing schedules with project managers
* Maintain a cost coding system for tracking profit and loss
* General ledger maintenance and postings; apply trial balance accounting practices
* Manage cash flow; online banking; reconcile bank and credit card statements, petty cash
* Process weekly in-house payroll, including certified payroll
* Conduct weekly payroll tax submissions, along with quarterly employment tax and sales tax filings
* Administer the company 401K plan and maintain employee records
* Reconcile bank and credit card accounts
* Handle general ledger, trial balance, journal, and payroll tax entries
* Confirm and update all subcontractors' insurance before processing payments
* Plan and forecast recurring billings such as taxes, auto insurance, general liability insurance, and workers' compensation
* Collaborate on gathering backup information for any billing disputes that may arise
* Engage with clients to facilitate payment collection
* Be open to performing tasks beyond those outlined above
Qualifications- Demonstrated bookkeeping experience
- Strong grasp of fundamental bookkeeping and accounting principles
- Proven capability to calculate, record, and manage financial figures and records
- Data entry proficiency with a strong affinity for numbers
- Hands-on experience with spreadsheets and specialized software
- Fluency in English and proficiency in MS Office
- Customer service focus and negotiation abilities
- High level of accuracy and attention to detail
- Bachelor's degree in Finance, Accounting, or Business Administration
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