Financial Record Specialist

3 weeks ago


New York, New York, United States Apple Restoration and Waterproofing Full time
Job Overview

We are seeking a dedicated Part-Time Bookkeeper to oversee our financial documentation, encompassing purchases, sales, receipts, and payments. Familiarity with the construction sector is advantageous.

Key Responsibilities

* Establish and manage projects and contracts, including modifications

* Monitor all job cost specifics, alterations, and subcontractor activities

* Verify and uphold purchase orders and vendor documentation with necessary insurance tracking

* Record all accounts payable transactions and all accounts receivable invoicing, including AIA billing

* Process accounts receivable payments; coordinate billing schedules with project managers

* Maintain a cost coding system for tracking profit and loss

* General ledger maintenance and postings; apply trial balance accounting practices

* Manage cash flow; online banking; reconcile bank and credit card statements, petty cash

* Process weekly in-house payroll, including certified payroll

* Conduct weekly payroll tax submissions, along with quarterly employment tax and sales tax filings

* Administer the company 401K plan and maintain employee records

* Reconcile bank and credit card accounts

* Handle general ledger, trial balance, journal, and payroll tax entries

* Confirm and update all subcontractors' insurance before processing payments

* Plan and forecast recurring billings such as taxes, auto insurance, general liability insurance, and workers' compensation

* Collaborate on gathering backup information for any billing disputes that may arise

* Engage with clients to facilitate payment collection

* Be open to performing tasks beyond those outlined above

Qualifications
  • Demonstrated bookkeeping experience
  • Strong grasp of fundamental bookkeeping and accounting principles
  • Proven capability to calculate, record, and manage financial figures and records
  • Data entry proficiency with a strong affinity for numbers
  • Hands-on experience with spreadsheets and specialized software
  • Fluency in English and proficiency in MS Office
  • Customer service focus and negotiation abilities
  • High level of accuracy and attention to detail
  • Bachelor's degree in Finance, Accounting, or Business Administration


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