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Administrative Support Specialist

2 months ago

Hayward, California, United States Metco Full time
Job Overview

We are looking for a meticulous and well-organized Administrative Support Specialist to provide essential assistance within our organization. The successful candidate will possess outstanding communication skills, exceptional organizational capabilities, and the ability to handle multiple tasks simultaneously. In this role, you will support both office and shop personnel, ensuring seamless operations across various functions.

Key Responsibilities:
- Manage incoming phone calls, assisting customers or directing them to the appropriate personnel
- Welcome visitors and provide them with relevant information
- Support various administrative functions
- Accurately prepare and monitor job assignments
- Maintain inventory of office supplies and reorder as necessary
- Execute additional tasks as required

Assist in generating quotes for clients utilizing AutoCad software.

- Monitor order completion and keep clients informed about progress
- Track project hours and manage timecards

Required Skills:
- Proficient in administrative software and systems
- Strong organizational and time management skills with the ability to prioritize effectively
- Excellent verbal and written communication abilities
- Familiarity with QuickBooks, Excel, and AutoCad software

Ability to manage phone systems and handle multiple calls at once
- Maintain confidentiality regarding sensitive information
- Attention to detail and precision in all tasks performed

If you are a dedicated professional with a strong commitment to delivering high-quality administrative support, we encourage you to consider this opportunity.