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Project Coordinator

2 months ago

Ann Arbor, Michigan, United States RealTruck E-Commerce LLC Full time
Job Overview

Position Summary

The Program Manager will take charge of overseeing various initiatives within RealTruck's New Product Development framework. This role involves leading a diverse team to ensure timely delivery of projects while adhering to budget constraints and maintaining high-quality standards. The individual will be responsible for monitoring all project activities and effectively communicating with all relevant stakeholders.

KEY RESPONSIBILITIES

  • Manage multiple projects, ensuring that program objectives are met and timelines are adhered to.
  • Employ Program Management tools to accurately track project deliverables.
  • Facilitate weekly meetings with cross-functional teams to guarantee successful project outcomes for both internal and external clients.
  • Engage in problem-solving discussions with the team to explore solutions during challenging scenarios.
  • Ensure compliance with corporate New Product Development (NPD) process requirements.
  • Collaborate closely with the Category Management team and other departments to define project scope, deliverables, necessary resources, budget, and timelines.
  • Lead discussions to resolve issues as they arise within projects.
  • Exhibit the ability to influence stakeholders involved in the project.
  • Identify essential requirements from cross-functional teams and external partners.
  • Assess, evaluate, and mitigate program risks, while generating reports for management and stakeholders.
  • Present updates to leadership for project approvals and during monthly reporting sessions.

QUALIFICATIONS & REQUIREMENTS

Education and Experience

  • A Bachelor's degree is mandatory, ideally in Engineering, Manufacturing, or Business.
  • A minimum of 4 years of experience in program management is essential. Experience in aftermarket and/or OEM products within the automotive sector is advantageous.
  • Proven experience in managing cross-functional teams and working within matrix organizations.

Skills, Abilities, and Knowledge

  • Strong understanding of a gated process approach to project management.
  • Proficient in standard software applications (MS Excel, Word, PowerPoint, Project) and familiar with various web-based tools.
  • Ability to effectively communicate information to management.
  • Excellent verbal and written communication skills.
  • Knowledge of common business practices, financial calculations, and tracking program costs.
  • Exceptional problem-solving abilities.
  • Capability to identify critical requirements from cross-functional teams and external vendors.
  • Competence in analyzing, evaluating, and addressing program risks, while producing comprehensive reports for management and stakeholders.
  • Ability to drive cross-functional teams to achieve program deliverables while adhering to RealTruck's New Product Development Process.

TRAVEL REQUIREMENTS

  • Occasional travel may be necessary, approximately 10-20%, to meet supplier and customer needs.

COMPETENCIES

  • Adaptability – Adjusts to changes in the work environment; manages competing demands; modifies approach or method to suit the situation; capable of handling frequent changes, delays, or unexpected events.
  • Analytical Skills - Synthesizes complex information; collects and analyzes data; utilizes intuition and experience to complement data; designs workflows and procedures.
  • Initiative – Takes proactive steps; engages in self-development; seeks additional responsibilities; acts independently and takes calculated risks; identifies and seizes opportunities; offers and requests assistance when necessary.
  • Interpersonal Skills – Focuses on conflict resolution rather than assigning blame; maintains confidentiality; listens attentively; controls emotions; remains open to others' ideas and embraces new approaches.
  • Judgment – Demonstrates willingness to make decisions; exercises sound judgment; supports and clarifies reasoning for decisions; involves appropriate individuals in decision-making; makes timely choices.
  • Problem Solving – Identifies and resolves issues promptly; gathers and analyzes information skillfully; develops alternative solutions; collaborates effectively in group problem-solving situations; employs reason even in emotionally charged discussions.
  • Verbal Communication – Communicates clearly and persuasively in various situations; listens and seeks clarification; responds effectively to inquiries; demonstrates strong presentation skills; participates actively in meetings.
  • Written Communication – Writes clearly and informatively; edits for grammar and spelling; adapts writing style to meet different needs; presents numerical data effectively; interprets written information accurately.

PHYSICAL REQUIREMENTS

  • This position is primarily sedentary, requiring the exertion of up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time, with walking and standing required only occasionally.

Physical Activities

  • This position involves the following physical activities: walking, talking, hearing, and repetitive use of hands, wrists, or fingers.

Visual Acuity

  • The role requires close visual acuity for activities such as preparing and analyzing data, transcribing, viewing computer screens, extensive reading, and inspecting small parts or operations.

WORKING CONDITIONS

  • This position operates in a professional office environment and routinely utilizes standard office equipment.