Accounts Payable Director

3 weeks ago


Yonkers, New York, United States Jobot Full time
Accounts Payable Manager Job Description

Job Summary:

The Accounts Payable Manager is responsible for overseeing the daily operations of a fast-paced, high-volume accounts payable department for our non-profit client and all affiliates and third-party managed clients. This includes supervising staff, managing processes, and ensuring accuracy and timeliness of payments.

Key Responsibilities:
  • Manage the accounts payable process, including supervising staff and ensuring timely payment of invoices.
  • Work with the AVP-Finance and Accounting Managers to systematically manage and schedule the bill payment process in accordance with pre-determined terms and to maintain control over cash flow.
  • Review the daily cash report for the main operating account, to record and reconcile all payment activities and to ensure sufficient cash to process payments.
  • Manage the check selection process for each bank account as required to ensure timely payment of invoices.
  • Supervise the regular review of vendor statements to ensure all invoices are processed timely and resolve all billing disputes.
  • Ensure the processing of electronic payments of utility vendors in accordance with written procedures, including uploading of invoices into accounting system.
  • Process all stop payments with the bank and evaluate if a re-issuance is needed.
  • Oversee the processing of rent payments for the multiple subsidy programs in service, ensuring accurate update of the recurring charge file and processing the rent payments using the ACH process.
  • Responsible for the monthly posting and closing of the accounts payable system, ensuring that the subsidiary ledger agrees to the general ledger account.
  • Provide accrued expense entries to accounting staff as necessary and responsible for year-end reporting of 1099.
Requirements:
  • Excellent command of the two integrated accounts payable software platforms, MRI and AvidXchange.
  • Working in conjunction with the AVID administrator and the accounting manager, assist with the maintenance and update of accounts payable procedures.
  • Other duties as assigned.

Why Work with Jobot?

Jobot is a non-profit organization that provides job opportunities for individuals with disabilities. We offer a supportive and inclusive work environment, competitive salaries, and opportunities for professional growth and development.



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