Accounts Payable Manager

1 month ago

Yonkers, New York, United States Jobot Full time
Job Summary

The Accounts Payable Manager is responsible for overseeing the daily operations of a fast-paced, high-volume accounts payable department for Jobot's non-profit client and all affiliates and third-party managed clients.

This includes supervising staff, managing processes, and ensuring accuracy and timeliness of payments. The Accounts Payable Manager will be the primary liaison for inquiries from vendors and internal stakeholders.

The Accounts Payable Manager will report to the AVP Finance and will work under the daily direction of the Accounting Manager in management of the department.

Key Responsibilities
  • Manage the accounts payable process, supervising the Accounts Payable Associates in the performance of their duties.
  • Review all data entry to ensure accuracy of coding, proper vendor setup, and insurance requirements.
  • Prepare all correcting journal entries.
  • Work with the AVP-Finance and the Accounting Managers to systematically manage and schedule the bill payment process in accordance with pre-determined terms and to maintain control over cash flow.
  • Obtain additional information as needed to prepare an invoice for payment.
  • Review the daily cash report for the main operating account, to record and reconcile all payment activities, and to ensure sufficient cash to process payments.
  • Manage the check selection process for each bank account as required to ensure timely payment of invoices.
  • Supervise the regular review of vendor statements to ensure all invoices are processed timely and has primary responsibility to resolve all billing disputes.
  • Maintain a master schedule of utility vendors, including Con Ed, water, internet providers, phone, and other utilities.
  • Maintain a schedule of all real estate tax accounts and ensure the timely payment of all real estate tax invoices.
  • Process all stop payments with the bank and will evaluate if a re-issuance is needed.
  • Oversee the processing of rent payments for the multiple subsidy programs in service.
  • Ensure the accurate update of the recurring charge file.
  • Process the rent payments using the ACH process.
  • Process the monthly landlord shelter rent payments, ensuring rents are updated as per lease terms.
  • Responsible for the monthly posting and closing of the accounts payable system, ensuring that the subsidiary ledger agrees to the general ledger account.
  • Provide accrued expense entries to accounting staff as necessary.
  • Responsible for year-end reporting of 1099.
  • Significant interface with auditors.
  • Responsible for annual permanent record keeping.
Requirements

The ideal candidate will have an excellent command of the two integrated accounts payable software platforms, MRI and AvidXchange.

Working in conjunction with the AVID administrator and the accounting manager, will assist with the maintenance and update of accounts payable procedures, including but not limited to invoice approval, purchase order protocols, travel reimbursements, and petty cash.

Other duties as assigned.

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