Contract Manager

3 days ago

Georgetown, Texas, United States Williamson County, TX Full time
Job Summary

This position is responsible for managing multiple high-dollar solicitations and cooperative contracts, providing strategic leadership, solutions, and innovation to all levels of Williamson County government. The successful candidate will oversee the administration of countywide Facilities Management contracts, defining contract principles, establishing contractual requirements, negotiating, and monitoring vendors and contract performance.

Key Responsibilities
  • Administer, oversee, and prepare solicitation development of contracts and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating premises and construction or maintenance contract specifications.
  • Oversee and collaborate on scope of work, specifications, and terms and conditions for new contracts; prepare contracts; participate in developing negotiation strategies.
  • Oversee the operations and activities of monitoring contract performance, ensuring contract compliance, developing, and tracking key metrics, understanding billing and fiscal data, identifying cost savings, and managing overall vendor performance for outsourced services.
  • Oversee the processing of contract documents in alignment with contract principles to ensure management of cost controls and service delivery.
  • Maintain knowledge of contract and vendor management principles to establish and measure vendor key performance indicators and track vendor performance in relation to program offerings and delivery on customer requirements.
  • Investigate and resolve discrepancies, complaints, and disputes by negotiating settlement agreements or by suspending or terminating contracts and assessing outcomes for risk management.
  • Understand program area goals and performance requirements expected of vendors to translate to contract best practices.
  • Serve as the contract liaison for maintenance services through outsourced vendors.
  • Facilitate meetings, such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scoring.
  • Convey vendor expectations based on program or customer needs, set, and manage timelines.
  • Negotiate contracts, contract renewals, and amendments.
  • Provide input on or prepare contract budget; recommend budget at locations for proposed contract agreements and provide budget forecast and propose alternatives.
  • Assist in annual budget process by collaborating with department leadership on equipment needs, Capital Improvement Project costs, and other departmental costs for budget development.
  • Analyze market and economic conditions and apply current trends to contract development.
  • Partner with leadership team and project managers to plan procurement, develop, and execute contacts.
  • Collaborate with various county staff to include elected officials, senior leadership, auditors, and procurement/legal personnel.
  • Assist with the oversight of the contracts division, including staff training and mentoring.
  • Assist with escorting contractors and overseeing and approving scope of services rendered.
  • Attend meetings and trainings, as necessary.
  • Perform special duties as assigned.
Organization Relationships
  • Reports directly to - Division Director of Facilities.
  • Direct Reports - No.
Physical Demands
  • Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing, and occasional lifting and carrying.
Environmental Factors
  • Work is primarily indoors in an air-conditioned environment.
  • Regular travel between work sites as required.
Irregular Hours
  • Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required.
  • May be deemed essential personnel in the event of an emergency.
  • Regular attendance is required.

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