Executive Assistant to a Beauty Brand Founder

3 days ago


West Hollywood, United States The Grapevine Agency Full time
Job Title: Executive Assistant to a Beauty Brand Founder

We are seeking a highly organized and adaptable Personal/Executive Assistant to join our team at The Grapevine Agency. As a key member of our team, you will be responsible for managing personal and professional tasks, collaborating closely with teams, and handling various administrative duties.

Key Responsibilities:
  • Manage calendar and schedule meetings to maximize productivity
  • Coordinate domestic/international travel and create detailed itineraries
  • Collaborate with brand, PR, and agency teams for seamless communication
  • Assist in event coordination and ensure timely social deliverables
  • Align with the EA and CEO on ongoing projects
  • Handle personal errands and home organization, especially during travel
  • Arrange gifts/florals and manage PR packages
  • Occasional airport pickups within work hours
Requirements:
  • Strong organizational skills with proficiency in Microsoft Office
  • Clear, timely communication
  • Passion for the beauty industry and staying updated on trends
  • Self-starter with flexibility for occasional evening/weekend tasks
  • Discretion and professionalism in high-profile environments
  • Experience as a personal/executive assistant for 3 plus years
  • High-profile experience or beauty industry knowledge is a plus
  • Tech-savvy with scheduling software and Microsoft Office
  • Valid driver's license and ability to commute
  • Ability to work independently and with a team
Benefits:
  • Bonus opportunity
  • Health benefits and 401(k) with match
  • Paid leave and holidays
  • Wellness stipend and summer Fridays


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