EA PA for Beauty Brand Founder CEO

4 days ago


West Hollywood, United States The Grapevine Agency Full time

PERSONAL/EXECUTIVE ASSISTANT TO FOUNDER & ENTREPRENEUR

West Hollywood, CA

Salary: $75K–$95K DOE | Full-time, 8-hour day

On-call availability as needed (hours shift due to client’s needs)


A busy founder, entrepreneur, and makeup artist in West Hollywood seeks a highly organized and adaptable Personal/Executive Assistant. You will manage personal and professional tasks, collaborating closely with teams while handling various administrative duties. The role is based at the founder's brand HQ, Monday to Thursday, with remote work on Fridays and occasional errands from home.


Key Responsibilities

Manage calendar and schedule meetings to maximize productivity

Coordinate domestic/international travel and create detailed itineraries

Collaborate with brand, PR, and agency teams for seamless communication

Assist in event coordination and ensure timely social deliverables

Align with the EA and CEO on ongoing projects

Handle personal errands and home organization, especially during travel

Arrange gifts/florals and manage PR packages

Occasional airport pickups within work hours


Qualities that are needed

Strong organizational skills with proficiency in Microsoft Office

Clear, timely communication

Passion for the beauty industry and staying updated on trends

Self-starter with flexibility for occasional evening/weekend tasks

Discretion and professionalism in high-profile environments

Experience as a personal/executive assistant for 3 plus years

High-profile experience or beauty industry knowledge is a plus

Tech-savvy with scheduling software and Microsoft Office

Valid driver’s license and ability to commute

Ability to work independently and with a team


Benefits

Bonus opportunity

Health benefits and 401(k) with match

Paid leave and holidays

Wellness stipend and summer Fridays



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