Executive Assistant, Executive

1 week ago

West Hollywood, United States Full Picture Full time

JOIN THE FULL PICTURE TEAM


OPEN POSITION

Executive Assistant, Executive & Brand Strategy


REPORTS TO

Chief Strategy Officer


THE COMPANY

Full Picture is an award-winning, bi-coastal agency with a team of highly creative individuals who live and work at the crossroads of fashion, beauty, entertainment, and technology. As an agency, we forecast trends, identify key moments, and capture the public’s interest to bring our clients’ ideas to life


OVERVIEW

The Executive Assistant position is both creative and provides comprehensive support to a senior executive in the company’s Executive & Brand Strategy division. The ideal candidate should have 2-3 years of experience and must be a confident communicator, problem solver and demonstrate a level of maturity, discretion, and presence necessary to work with all levels of executives and personality types. Candidates must be particularly well-organized, detailed-oriented, flexible, and able to work independently and within a team, and enjoy the challenges of supporting a busy division. Must respond expeditiously to diverse assignments, take responsibility for tasks from beginning to end, and consistently operate with a sense of urgency without losing sight of the details.


The ideal candidate will demonstrate the ability to interact with staff, clientele, and all external contacts—in a fast-paced environment, sometimes under pressure, proactive, resourceful and efficient, with a high level of professionalism and confidentiality—critical to this role. Unflappable loyalty, a strong sense of commitment, and the ability to manage highly sensitive/confidential information with unwavering discretion is also essential.


RESPONSIBILITIES

  • Responsible for administrative support including scheduling meetings, calls, booking travel, processing time cards, meeting prep, and helping to coordinate logistics for events + various other meetings
  • Handle daily operational activities of the department including reading relevant papers / publications and flag articles of interest
  • Research and create any necessary prep materials for executive
  • Help conceptualize ideas and create materials for client projects
  • Monitor trends on social media
  • Take detailed notes for all calls with clear next steps for executive
  • Track all project deliverables; ensuring projects are completed on time
  • Communicate and work with internal teams to gather data/information and manage expectations
  • Help maintain the executive’s network by keeping relationship maps updated and drafting check in emails or help set meetings/lunch when necessary
  • Draft slides, meeting notes and documents for executive
  • Demonstrates an understanding of client businesses and key industries
  • Demonstrates basic familiarity with different marketing channels, strategies, tools, trends and overall best practices


OFFICE RESPONSIBILITIES

  • Help open the office on Tuesdays and Thursdays, or as needed
  • Greet all guests, messengers, and clients with a bright and friendly disposition
  • Monitor, order and stock all office / kitchen supplies
  • Act as primary contact for all external office vendors (cleaning woman, special delivery services, handyman, etc.)
  • Distribute all incoming mail and packages
  • Help maintain general aesthetic of the office, including key areas such as the kitchen, copy room, and conference rooms


SKILLS/QUALIFICATIONS

  • Passion for creative content, brands, technology, entertainment, pop culture and marketing
  • 2-3 years of relevant work experience
  • Positive, can-do approach to all tasks
  • Ability to manage multiple client deliverables/timelines while working in a fast-paced environment
  • Exceptional communication skills, written and verbal
  • Direct experience dealing with confidential information with integrity
  • Must be available to the team during and outside of standard business hours
  • Ability to work independently and with a team
  • Ability to generate ideas and work within minimal guidance
  • Strong analytical and problem-solving skills; research skills are a must
  • Detail-oriented and deadline driven with excellent written skills
  • Strong communication and interpersonal skills
  • Extremely organized and able to multi-task efficiently
  • Abides by timelines and has ability to prioritize tasks based on urgency
  • Must be resourceful
  • Proficient in Google products / G Suite


The Spirit of Full Picture

We take great pride in everything we do to nurture the well-being of our employees - from a comprehensive benefits program and flexible work arrangements to a strong focus on company culture with ongoing skill-building and wellness opportunities.

We are an equal opportunity employer, and we welcome all smart, creative, future-focused brains.


Company Benefits & Programs


Full time team members are eligible for the following:

  • Comprehensive medical benefits including health, dental and vision coverage
  • Remote-friendly, hybrid work model with offices in New York and LA
  • PTO plan that varies by level and tenure
  • Designated days off for mental health and wellness
  • 401(K) plan
  • Quarterly Company outings and team activities designed to promote knowledge and connectivity
  • Full Picture University (FPU) and CEO master classes to fuel professional growth and development
  • Mentorship from seasoned industry experts


HOW TO APPLY

Please send a cover letter, resume, and salary requirements to HR@fullpic.com with the subject "Executive Assistant, Brand & Strategy”.



No phone calls or emails.

  • Executive Assistant

    3 weeks ago

    West Hollywood, United States Tri Star Sports and Entertainment Group,Inc Full time

    Job Title: Executive AssistantTri Star Sports and Entertainment Group, Inc. is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our C-Suite executives. The ideal candidate will possess excellent communication and project management skills, with the ability to work in a fast-paced environment.Key...

  • Executive Assistant

    1 month ago

    West Hollywood, United States Tri Star Sports and Entertainment Group,Inc Full time

    Job DescriptionTri Star Sports and Entertainment Group, Inc. is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. Our company provides comprehensive financial and advisory services, including accounting, tax, tour management, and wealth preservation strategy. We foster a culture of professionals who...

  • Executive Assistant, Brand Strategy

    3 days ago

    West Hollywood, United States Full Picture Full time

    Executive Assistant, Brand & StrategyFull Picture is an award-winning, bi-coastal agency that forecasts trends, identifies key moments, and captures the public's interest to bring our clients' ideas to life. We're seeking an exceptional Executive Assistant to provide comprehensive support to our senior executive in the Executive & Brand Strategy division.Key...

  • Executive Chef Assistant

    3 weeks ago

    West Hollywood, United States Montage International Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Montage International. As a key member of our culinary team, you will be responsible for the daily operations of the kitchen and will work closely with our Executive Chef to ensure the highest standards of food quality and presentation.Key ResponsibilitiesSchedule and...

  • Executive Chef Assistant

    3 weeks ago

    West Hollywood, United States Innovative Dining Group Full time

    Job SummaryA Sous Chef supervises kitchen operations in conjunction with, and in the absence of, the Executive Chef, and ensures that all food production workers are performing their duties as prescribed by the standards established by the company.Key ResponsibilitiesHave an extensive knowledge of our restaurant's food offerings and beverage programPossess a...

  • Executive Assistant to a Beauty Brand Founder

    3 days ago

    West Hollywood, United States The Grapevine Agency Full time

    Job Title: Executive Assistant to a Beauty Brand FounderWe are seeking a highly organized and adaptable Personal/Executive Assistant to join our team at The Grapevine Agency. As a key member of our team, you will be responsible for managing personal and professional tasks, collaborating closely with teams, and handling various administrative duties.Key...

  • Executive Chef

    3 weeks ago

    West Hollywood, United States Montage International Full time

    Executive Chef Opportunity at Montage InternationalAt Montage International, we're passionate about delivering exceptional culinary experiences to our guests. As an Executive Chef, you'll play a key role in shaping the culinary vision of our hotels and resorts.Key Responsibilities:Develop and oversee the strategic vision of our culinary program, ensuring...

  • Executive Chef Assistant

    1 week ago

    Hollywood, California, United States 1 Hotel West Hollywood Full time

    Job Title: Sous ChefWe are seeking a highly skilled and experienced Sous Chef to join our team at 1 Hotel West Hollywood. As a key member of our culinary team, you will be responsible for managing the daily operations of our high-volume, fast-paced scratch kitchen.About the Role:Assist the Executive Chef in leading the culinary team and ensuring the highest...

  • Executive Steward Assistant

    3 weeks ago

    Hollywood, California, United States Dorchester Collection Full time

    Position OverviewWe are committed to fostering a culture of excellence and innovation at Dorchester Collection. As an Assistant Executive Steward, you will play a vital role in maintaining the highest standards of cleanliness, hygiene, and food safety in our kitchens. Your passion for service excellence and creativity will be essential in delivering...

  • Executive Chef Assistant

    3 weeks ago

    West Hollywood, United States 1 Hotel West Hollywood Full time

    Join Our Team as a Sous ChefWe are seeking a highly skilled and experienced Sous Chef to join our team at 1 Hotel West Hollywood. As a key member of our culinary team, you will be responsible for managing the daily operations of our high-volume, fast-paced scratch kitchen.Key Responsibilities:Assist the Executive Chef in menu planning, food preparation, and...

  • Sales Executive

    2 weeks ago

    West Hollywood, United States Interior Talent Full time

    Sales Executive | West Hollywood, CAApply your expertise in relationship management, customer service, and sales to an established and growing brand!This is an exciting opportunity for a Sales Executive to assist clients and walk-in customers to the showroom. As the Sales Executive, you will work directly with clients to provide product selections for their...

  • Sales Executive

    1 week ago

    West Hollywood, United States Interior Talent Full time

    Sales Executive | West Hollywood, CAApply your expertise in relationship management, customer service, and sales to an established and growing brand!This is an exciting opportunity for a Sales Executive to assist clients and walk-in customers to the showroom. As the Sales Executive, you will work directly with clients to provide product selections for their...

  • Executive Chef

    3 weeks ago

    West Hollywood, United States Boujis Hospitality Full time

    Job Title: Line CookWe are seeking a skilled Line Cook to join our culinary team at Olivetta, a fine dining establishment celebrating the flavors of the Mediterranean Basin.Job Summary:The Line Cook will be responsible for preparing and cooking menu items to the highest standards, maintaining a clean and sanitary work environment, and collaborating with...

  • Chief Executive Officer

    3 weeks ago

    West Palm Beach, Florida, United States Truenorth Executive Search, Inc. Full time

    Transformational Leader Sought for Middle Market B2B Distribution and ServicesWe are partnering with a highly successful middle market B2B distribution and services business to find a transformative and visionary leader who will drive efficiencies, profitability, and standardize processes to build a best-in-class organization.The ideal candidate will have...

  • Executive Assistant

    3 days ago

    West Jordan, Utah, United States ABC Great Beginnings Inc Full time

    Executive Assistant Opportunity at ABC Great Beginnings IncABC Great Beginnings Inc, a leading Private Child Care company in Utah, is seeking a highly skilled and experienced Executive Assistant to support the Director of Operations. This is a full-time position that offers a competitive salary and comprehensive benefits package.Key ResponsibilitiesManage...

  • Executive Chef

    4 weeks ago

    West Hollywood, United States Career Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Chef de Cuisine to lead our kitchen operations. The successful candidate will be responsible for ensuring the highest quality standards in food production and presentation, while maintaining a smooth and efficient kitchen environment.Key Responsibilities:Develop and implement new menu items based on...

  • Executive Chef

    3 weeks ago

    West Hollywood, United States Montage International Full time

    Restaurant ChefAt Montage International, we're passionate about delivering exceptional culinary experiences. As a Restaurant Chef, you'll play a key role in driving our vision forward.Key Responsibilities:Oversee daily kitchen operations, ensuring seamless execution of menu items and exceptional guest satisfaction.Collaborate with the Executive Chef to...

  • Executive Assistant

    6 months ago

    West Chester, United States Scott Auto Group Full time

    The Executive Assistant will join Scott Auto Group as a member of the Executive Team, supporting the Dealer-Owner of our fast-growing Auto Group. This role reports directly to the Dealer-Owner. This individual collaborates with our senior leadership teams, organizes and coordinates executive events, and oversees special projects for the Dealer-Owner...

  • Executive Assistant

    6 months ago

    West Chester, United States Scott Auto Group Full time

    The Executive Assistant will join Scott Auto Group as a member of the Executive Team, supporting the Dealer-Owner of our fast-growing Auto Group. This role reports directly to the Dealer-Owner. This individual collaborates with our senior leadership teams, organizes and coordinates executive events, and oversees special projects for the Dealer-Owner...

  • Executive Assistant

    13 hours ago

    West Chester, United States Scott Auto Group Full time

    The Executive Assistant will join Scott Auto Group as a member of the Executive Team, supporting the Dealer-Owner of our fast-growing Auto Group. This role reports directly to the Dealer-Owner. This individual collaborates with our senior leadership teams, organizes and coordinates executive events, and oversees special projects for the Dealer-Owner...