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Procurement and Office Services Associate

2 months ago

GondrecourtleChâteau, Grand Est, United States University of Minnesota Full time
Position Overview

The Administrative Operations Coordinator will serve as a key liaison for departmental procurement and administrative functions. This role involves managing requisition processes, overseeing order fulfillment, and ensuring timely delivery of supplies to staff members. Additionally, the position is responsible for supporting procurement activities related to essential supplies and animal feed within the department.

Key Responsibilities

Procurement Management (55%)

  • Facilitate procurement processes by identifying vendors and processing orders for departmental staff.
  • Oversee the ordering of animal feed and manage special requests from researchers.
  • Maintain inventory of office supplies and ensure timely replenishment.
  • Coordinate the distribution of replacement uniforms and lab coats as necessary.
  • Address issues related to supply deliveries and collaborate with the Business Operations Manager to resolve any discrepancies.

Inventory Oversight (25%)

  • Manage personal protective equipment (PPE) inventory, collaborating with procurement administration as needed.
  • Provide training and mentorship to backup staff on procurement procedures.

Additional Duties (20%)

  • Assist with processing administrative tasks as required.
  • Engage in special projects such as updating operational manuals and creating procedural documentation.
Work Environment

This position supports a flexible work model, allowing for a combination of remote and on-site work based on departmental needs. The work environment is designed to foster collaboration and efficiency.

Qualifications

Required:

  • High school diploma or equivalent with a minimum of two years of relevant administrative experience.
  • Proficiency in Microsoft Office and Google Suite applications.
  • Experience with standard office equipment.
  • Strong organizational skills and attention to detail.

Preferred:

  • Experience in a university or academic setting.
  • Familiarity with enterprise resource planning (ERP) systems.
About the Department

The department is dedicated to providing comprehensive support for research activities, including animal care and procurement services.

Benefits

Employees enjoy a supportive work environment with opportunities for professional development and a comprehensive benefits package.