Office Operations Coordinator

1 week ago


Avon, Ohio, United States Hunter International Recruiting Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Hunter International Recruiting. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our employees and clients.

Key Responsibilities
  • Office Management: Oversee the day-to-day administrative operations, including managing office supplies, coordinating equipment maintenance, and communicating with vendors.
  • Communication and Customer Service: Serve as the primary point of contact for internal and external communications, handling inquiries, and directing queries in a professional and courteous manner.
  • Record Management: Maintain accurate and secure records and files, both electronically and physically, in compliance with data protection regulations.
  • Travel Arrangements: Coordinate travel logistics for employees, including flights, accommodations, and transportation.
  • Event Planning: Assist in organizing company events, meetings, and conferences, managing logistics and resources.
  • Financial Support: Provide basic financial assistance, including invoicing, expense tracking, and petty cash handling.
  • Onboarding and HR Support: Facilitate new employee onboarding, maintain personnel records, and contribute to HR projects.
  • Document Preparation: Prepare and review documents, presentations, and reports, ensuring accuracy and adherence to guidelines.
  • Ad Hoc Projects: Participate in assigned projects, demonstrating flexibility and a proactive approach.
Requirements
  • Education: Preferably hold a Bachelor's degree or equivalent qualification.
  • Experience: Demonstrated experience in an administrative capacity, ideally within an office setting.
  • Technical Skills: Proficient in Microsoft Office tools (Word, Excel, Outlook, PowerPoint) and other relevant software.
  • Soft Skills: Strong organizational and time management abilities, excellent verbal and written communication skills, and a keen attention to detail.
  • Teamwork and Adaptability: Capable of working autonomously and collaboratively in a team environment, with adaptability and flexibility in managing shifting priorities and deadlines.


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