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Facility Operations Specialist
2 months ago
Salary Range:
$47,618 - $57,141 Annually
The Golden Gate Regional Center is seeking a Facility Operations Specialist who will report directly to the Operations Manager/Supervisor. This role is essential in managing daily high-level facility and operational tasks that support our various office locations, ensuring that all facilities are well-maintained and operations run seamlessly.
This position may require travel within designated counties as necessary, and access to reliable transportation is essential for fulfilling the responsibilities of this role.
General Duties:
- Act as the primary backup for the Operations Manager/Supervisor and Facilities Assistant.
- Proactively address general facility-related concerns and issues.
- Oversee vendor visits and services across all office locations, including maintenance, engineering, janitorial services, and supply management.
- Timely review and process purchase order requests.
Procurement:
- Manage purchase requests: Maintain quotes and approvals, generate purchase orders, submit orders to vendors, and track order completion and shipment.
- Assist in researching non-standard purchase requests from various departments.
- Ensure compliance with procurement guidelines and regulations.
Office Management:
- Serve as a secondary contact for building management regarding escalated issues and vendor approvals.
- Assist with office construction projects, upgrades, and relocations.
- Maintain seating maps and employee seating assignments.
- Process special requests for after-hours or weekend use of office premises.
- Coordinate the resolution of significant facility issues (e.g., HVAC, security).
- Administer access card management.
- Handle bicycle parking access requests.
Inventory and Supplies:
- Maintain an inventory control system for all physical assets, utilizing technology to enhance accuracy and efficiency.
- Keep records for tracking and disposal of assets.
- Assist with compliance and audits related to records management.
Office Furniture Management:
- Coordinate the inventory, movement, and installation of office furniture across all locations.
- Oversee contract workers involved in furniture and equipment relocations.
Additional Responsibilities:
- Collaborate with IT and HR on workstation assignments and equipment needs.
- Work with HR and IT to accommodate staff needs.
- Manage the front-desk/receptionist backup schedule.
- Ensure confidentiality of client information in compliance with relevant regulations.
- Participate in special projects and perform additional tasks as assigned.
Qualifications
- Education: High School Certification.
- Experience: 3-5 years in office administration with a focus on business operations and facility management.
- Skills: Availability to work in-office Monday through Friday, strong communication skills, proficiency in office equipment and software, attention to detail, and the ability to work independently and collaboratively.
Benefits
We offer a comprehensive benefits package that includes medical and dental coverage, a generous employer contribution to retirement savings, and an extensive time-off policy.
Time Off: 13 vacation days, 15 sick days, 10 paid holidays, 4 personal holidays, 3 winter holidays, and up to 5 paid days for continuing education.
Company Culture:
At the Golden Gate Regional Center, we value diversity and strive to create an inclusive environment where individuals from all backgrounds can collaborate effectively. We are committed to treating each person with respect and responsiveness, recognizing their unique contributions.
Application Process:
We encourage individuals from diverse backgrounds to apply. Please complete the application and submit your most recent resume. If you feel that the application does not fully capture your qualifications, you are welcome to attach a cover letter.
