Financial Operations Specialist

3 weeks ago

Dunkirk, New York, United States Chautauqua Opportunities Full time
Job Summary

Chautauqua Opportunities is seeking a highly skilled Financial Operations Specialist to join our team. As a key member of our finance department, you will be responsible for ensuring the smooth operation of our financial functions, including accounts payable, accounts receivable, and cash management.

Key Responsibilities
  • Reconcile savings accounts and maintain accurate records
  • Assign numbers to purchase orders, maintain purchase order lists, and reconcile invoices to purchase orders
  • Monitor purchase order and requisition modules for approvals and print required documentation
  • Process accounts payable vouchers for payment and process check runs
  • Process credit card payments and reconcile payments with customer statements
  • Upload check runs to Key Total Treasury for next-day positive pay
  • Prepare and mail checks for processing
  • Monitor daily for exceptions on Key Total Treasury
  • Track company vehicles for registrations, insurance, and lease updates
  • Track NSF checks
  • Maintain contract MOU/MOA files and process out to funders
  • Collect payments for rent, childcare, and CODI loans
  • Maintain postage funds in Quadient
  • Maintain journal entry binders for ADJ/Voids/Check Runs
  • Prepare sign-in/out sheets for building and non-building staff
  • Prepare the annual workers' comp audit
  • Maintain cash journals for COI clearing accounts
  • Prepare monthly billings for tech and operating charges
  • Process accounts payable travel reimbursements
  • Post receipts by contract to AccuFund
  • Reconcile payments with claims and correct errors
  • Prepare deposits as needed
  • Maintain positive relations with vendors, staff, and banks
  • Reconcile cash receipts with accounts receivable
  • Follow up on late payments to funding sources
  • Maintain accounts receivable folders by contract
  • Process charges for postage at the MYAB building
  • Assist with annual and program audits
  • Maintain cash receipt logs
  • Reconcile cash receipt logs with deposits
  • Prepare ACH payments for CACFP providers
  • Prepare and mail 1099s to required vendors
  • Job performance incorporates integrated service delivery model while promoting self-sufficiency
  • Reconcile direct deposits to accounts receivable
  • Maintain and update vendor files for insurance certificates
  • Promote agency mission
  • Maintain confidentiality and comply with the code of ethics
  • Maintain consistent professional customer service
Requirements
  • Associates degree in business administration/accounting preferred; or HS diploma with one to three years of A/P or A/R experience required
  • Strong computer skills, including working knowledge of Microsoft Office
  • Organizational and reporting skills
  • Strong interpersonal and communication skills
  • Time management skills with the ability to organize, focus, prioritize, and communicate
Physical Requirements
  • Ability to lift up to and including 10-25 pounds of physical effort
Special Requirements
  • Must be able to provide consistent, even-tempered customer service at all times
  • Valid driver's license
  • Reliable transportation
  • Works compassionately with a diverse population

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