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Legal Support Specialist

2 months ago

Chicago, Illinois, United States Staffing Ninja Full time

About Staffing Ninja

Our Firm is a dynamic, woman-owned legal practice focused on employment and business law. We pride ourselves on our innovative approach, providing effective representation for both employees and employers. Our expertise encompasses a variety of cases, including non-compete agreements, executive severance negotiations, and workplace discrimination. We are committed to building client relationships founded on trust, professionalism, creativity, and flexibility, and we foster a collaborative environment to tackle significant projects and navigate complex challenges.

Core Values

  • Versatility and Adaptability: We tailor our services to meet the unique needs of our clients.
  • Collaboration and Team Focus: We believe in working together to achieve optimal results.
  • Growth Mindset: We encourage continuous improvement and personal development.
  • Innovation and Courage: We embrace bold strategies and creative solutions.

Position Overview

We are seeking a dependable, organized, and detail-oriented Legal Support Specialist to assist our attorneys and administrative staff. This role encompasses a variety of responsibilities, including document management, legal drafting, occasional research, and comprehensive case oversight. The ideal candidate will demonstrate strong critical thinking, multitasking abilities, and effective time management.

Key Responsibilities

  • Submitting documents electronically to various courts
  • Preparing litigation documents such as demand letters, complaints, motions, and discovery requests and responses
  • Drafting and filing administrative agency charges and responses (e.g., with EEOC and IDHR)
  • Reviewing and organizing discovery materials
  • Managing case files and activities, ensuring deadlines are met with minimal supervision
  • Calculating and scheduling deadlines within the firm's management systems
  • Conducting occasional legal research as needed
  • Accurately entering billing information (averaging 25 hours/week)
  • Communicating effectively with staff, clients, co-counsel, opposing counsel, and other stakeholders
  • Participating in regular team meetings
  • Utilizing creative and analytical skills for problem-solving
  • Assisting in the training of new team members as necessary
  • Performing additional tasks as required

Qualifications and Skills

  • At least 3 years of experience in a litigation support role
  • Essential skills include common sense, critical thinking, time management, organization, teamwork, and clear communication
  • Ability to follow instructions attentively and respectfully
  • Willingness to collaborate as part of a team
  • Capability to work independently, self-monitor, and manage tasks
  • Professional demeanor representative of the firm
  • Strong organizational and time management abilities
  • Proficiency in MS Office, case management software, and electronic filing systems
  • Excellent research and analytical skills
  • Initiative and commitment to delivering high-quality work
  • Strong written and verbal communication skills
  • Paralegal certification preferred; experience in employment law is advantageous
  • Supervisory experience is highly desirable

Work Schedule

  • Monday through Friday, 8:30 a.m. to 5:00 p.m.
  • Occasional additional hours based on firm requirements
  • Hybrid work arrangement: 3 days in the office after an initial period of full in-office work