Legal Support Specialist

5 days ago

Chicago, Illinois, United States Robbins Schwartz Full time

Job Summary: As a Paralegal at Robbins Schwartz, you will provide critical legal and administrative support in our assigned practice area. Your responsibilities will include defending clients in federal and state courts, working with clients to resolve issues, and managing legal files and various administrative tasks.

Key Responsibilities:

  • Prepare correspondence, memoranda, and other legal documents from written or oral drafts.
  • Maintain all client and general files, conducting periodic reviews for possible storage or older files, and preparing files to be closed.
  • Input attorney time into firm billing software, proof billing sheets, and review and edit bills.
  • Maintain attorney calendars, dockets, and contacts as necessary.
  • Assist in preparation of case for trial or administrative hearing.
  • Assist attorneys with trial preparation.
  • Perform tasks such as copying, scanning, bate stamping, indexing discovery, and assist with copy and binding projects.
  • Pull cases on Westlaw, research and analyze statutes, recorded judicial decisions, legal articles, treaties, etc.
  • Review and analyze discovery process in litigation.
  • Investigate facts and law of case to determine causes of action.
  • Perform Excel spreadsheet projects.
  • Summarize deposition and hearing transcripts.
  • Circuit court, Federal court, and Appellate court filings.

Requirements:

  • Excellent written and verbal communication skills are essential to perform complex administrative duties in a professional services setting.
  • Ability to operate standard office equipment, including personal computer, copier, facsimile, telephone, and Dictaphone.
  • Proficiency in Microsoft Office suite, Document Management system, and Juris suite.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Exceptional ability to proofread documents for grammatical, typographical, spelling, and formatting errors.
  • Interpersonal skills necessary to follow instructions effectively and communicate in person, by email, and telephone in a courteous manner with both clients, attorneys, and other staff members.

Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Equal Employment Opportunity: Robbins Schwartz provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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