Permit Coordinator

6 days ago

Tualatin, Oregon, United States City of Tualatin Full time
Job Summary

The City of Tualatin is seeking a highly skilled and customer-focused Permit Coordinator to join our team. As a Permit Coordinator, you will be responsible for managing complex work assignments, providing exceptional customer service, and ensuring timely problem-solving and cross-department coordination of permit processes.

Key Responsibilities
  • Serve as the face of the Building Division, providing high-quality customer service to internal and external customers.
  • Ensure all customers experience high-quality and timely service from the Building Division.
  • Coordinate with developers, builders, applicants, and City staff for permit processing, advising and informing customers of document and plan submittal requirements.
  • Process applications, permits, and receipts for residential, industrial, and commercial building permits, and schedule inspections.
  • Calculate permit fees and system development charges.
  • Perform quality control review on documentation and computer data input related to permit processing.
  • Assist the Building Official with special projects and provide lead support and guidance to other permit staff.
  • Monitor and maintain an adequate supply of informational materials and track expiration dates on permits.
  • Prepare and mail letters of pending expiration to applicants and collect, process, and record fees.
  • Coordinate with the Finance department and provide reports for the Building Official.
Requirements
  • Minimum of three to five years of progressive experience in discipline-specific clerical/office skills with a minimum one year experience in a building codes, construction, or architectural support services environment.
  • Ability to read and interpret documents, write routine reports and correspondence, and speak effectively before groups.
  • Ability to perform complex mathematical calculations and work with various mathematical formulas.
  • Working knowledge of word processing, spreadsheet, financial, and permitting software.
  • Knowledge of state and city specialty codes, rules, ordinances, and legal descriptions.
  • Ability to operate a personal computer, type accurately, and establish and maintain effective working relationships with the public and other employees.
Preferred Qualifications
  • Associate's Degree or higher in land use, building technology, or a closely related field.
  • Certification as a Permit Technician or ability to obtain certification within six months of hire.
How to Apply

Applications must be filed online at [insert link]. No e-mailed, mailed, or faxed applications or resumes can be accepted. The position is open until filled, apply early for best opportunity.

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